MINUTES
Regular Council
| Meeting #: |
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| Date: |
| Time: | - |
| Location: | Council Chambers, Town Hall |
| Council Present |
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| Staff Present |
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Mayor Strathdee called the meeting to order at 6:00pm.
None declared.
Councillor Hainer provided notice to Council that she needed to leave the meeting at 8:00pm. She requested that Council consider moving agenda items 8.4.1 and 8.5.2 forward is they were not considered by that time so that all of Council could deliberate these two matters.
- RECOMMENDATIONResolution2018-03-13-01Moved ByCouncillor CraigmileSeconded ByCouncillor Van Galen
THAT the March 13, 2018 regular Council meeting agenda be accepted as presented.
CARRIED
Mr. Frank Doyle of St. Marys Independent newspaper inquired about the process for an organization within St. Marys to apply to manage and conduct a Catch / Chase the Ace lottery event, and pointed out that the Stratford Rotary Club is running this type of lottery.
Trisha McKibbin stated that a lottery scheme under this name is legal in Ontario within the last year. Eligible organizations may apply to the Town of St. Marys for the purpose of managing and conducting a lottery scheme.
Mr. Doyle asked a follow-up question as to why the St. Marys Lincolns were not allowed to run a Chase the Ace program.
Mayor Strathdee responded that unfortunately the Lincolns are not an eligible organization for a lottery licence.
Mr. Chris Swarthout spoke to the delegation regarding Summerfest for 2018 and responded to questions from Council.
Renee Hornick of Ontario Clean Water Agency presented the wastewater report and responded to questions from Council.
Ms. Hornick presented the water report and responded to questions from Council.
- RECOMMENDATIONResolution2018-03-13-02Moved ByCouncillor PopeSeconded ByCouncillor Winter
THAT the presentation by the Ontario Clean Water Agency be received.
CARRIED
- RECOMMENDATIONResolution2018-03-13-03Moved ByCouncillor CraigmileSeconded ByCouncillor Hainer
THAT the correspondence from the Ministry of Municipal Affairs regarding the proclamation of Bill 139 be received.
CARRIED
- RECOMMENDATIONResolution2018-03-13-04Moved ByCouncillor Van GalenSeconded ByCouncillor Craigmile
THAT the correspondence from The Corporation of the Township of Perth South regarding funding assistance request be received; and
THAT Council responds to the request from Perth South with a letter seeking clarification on the level of support requested by Perth South Council for the Road 125 upgrades.
CARRIED
8.1
Dave Blake spoke to PW 12-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-03-13-05Moved ByCouncillor WinterSeconded ByCouncillor Craigmile
THAT Council receive report PW 12-2018 regarding the annual summary report of the drinking water system as information; and,
THAT Council acknowledge receipt of the 2017 annual summary report for the Town of St. Marys Water Supply and Distribution system in the form of a resolution.
CARRIED
Dave Blake spoke to PW 13-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-03-13-06Moved ByCouncillor CraigmileSeconded ByCouncillor Osborne
THAT report PW 13-2018, Summary Report for the Wastewater System be received for information.
CARRIED
Jed Kelly spoke to PW 14-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-03-13-07Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT PW 14-2018 Sparling Bush Management Update be received for information.
CARRIED
Jed Kelly spoke to PW 15-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-03-13-08Moved ByCouncillor CraigmileSeconded ByCouncillor Osborne
THAT PW 15-2018 Award for RFP-PW-02-2018 a Multi-Purpose Sidewalk Tractor be received; and,
THAT the procurement for RFP-PW-02-2018 be awarded to Work Equipment Ltd. for the procured price of $164,641.00 inclusive of all taxes and contingencies; and,
THAT Council approves the unbudgeted amount of and funding structure as identified in PW 15-2018 report; and,
THAT Council approves $30,015 funding allocation from Development Charge Reserve, and,
THAT By-Law 26-2018 authorizing the Mayor and the Clerk to sign the associated agreement be approved.
CARRIED
Brent Kittmer spoke to CAO 09-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-03-13-09Moved ByCouncillor CraigmileSeconded ByCouncillor Osborne
THAT CAO 09-2018 regarding the Memorandum of Understanding for the 2018 River Rock Festival be received; and
THAT Council declares the 2018 River Rock Festival an “Event of Municipal Significance”; and
THAT Council provides a Noise By-Law exemption for the 2018 River Rock Festival for August 10, 2018 and August 11, 2018; and
THAT Council adopts by-law 24-2018 authorizing the Mayor and the Clerk to sign the MOU for the 2018 River Rock Festival.
CARRIED
Brent Kittmer spoke to CAO 10-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-03-13-10Moved ByCouncillor PopeSeconded ByCouncillor Winter
THAT CAO 10-2018 Lame Duck Council report be received; and
THAT By-Law 25-2018, being a by-law to delegation authority to staff in the event of a lame duck council following Nomination Day be approved.
CARRIED
Trisha McKibbin spoke to COR 06-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-03-13-11Moved ByCouncillor Van GalenSeconded ByCouncillor Craigmile
THAT COR 06-2018 St. Marys Kinsmen Summerfest Noise By-law Exemption report be received; and
THAT Council declares Summerfest to be municipally significant in the Town of St. Marys from July 26, 2018 until July 28, 2018; and
THAT Council grant an exemption of the Noise By-law, under Section 6, to the applicant, St. Marys Kinsmen Club at Milt Dunnell Park, for the purpose of Summerfest until the time of 1:00am on July 27, 28 and 29, 2018; and
THAT Council grant exclusive use of Milt Dunnell Park to the St. Marys Kinsmen Club between July 23 and August 1 for the purpose of setting up, running and taking down for Summerfest.
CARRIED
8.4
Jim Brown spoke to FIN 06-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-03-13-12Moved ByCouncillor CraigmileSeconded ByCouncillor Osborne
THAT Report FIN 06-2018 Budget, Tax Ratios and Tax Rates be received; and
THAT the Tax Ratios as per By-law 22-2018 and being unchanged from the prior year, with the exception of the creation of the new landfill class, be approved; and
THAT the 2018 Operating and Capital Budget summarized in Schedule A to By-law 23-2018 resulting in an estimated tax levy of $11,812,540, total expenditure plan for capital of $6,805,000 per Schedule B be approved; and Tax Rates as per Schedule C be approved.
CARRIED
Grant Brouwer spoke to DEV 07-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-03-13-13Moved ByCouncillor CraigmileSeconded ByCouncillor Osborne
THAT DEV 07-2018 Site Plan Agreement, 515 James Street South, Stinnissen Enterprises Limited be received; and
THAT Council authorize the Mayor and the Clerk on behalf of the Town of St. Marys to enter into a Site Plan Agreement between the Town of St. Marys and Stinnissen Enterprises Limited; and
THAT By-Law 28-2018 authorizing the Mayor and the Clerk to sign a site plan agreement be approved.
CARRIED
Grant Brouwer spoke to DEV 08-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-03-13-14Moved ByCouncillor OsborneSeconded ByCouncillor Craigmile
THAT DEV 08-2018 Cadzow Pavilion and Performing Arts Stage be received; and,
THAT, in accordance with Section 9.1(b)(v) of the Town’s Procurement By-law, Council authorizes a sole source procurement for Cadzow Pavilion and Performing Arts Stage to IntegriBuild Construction Management Inc. for the procured price of $151,213.78, inclusive of all taxes and contingencies; and,
THAT subject to the requirements of the Procurement By-law, staff be authorized to approve any necessary contingencies during the construction of the Pavilion project up to, but not exceeding, the 2018 approved amount of $175, 000.00: and,
THAT By-Law 27-2018 authorizing the Mayor and the Clerk to sign the associated agreement be approved.
CARRIED
8.5.3
Grant Brouwer spoke to DEV 09-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-03-13-15Moved ByCouncillor Van GalenSeconded ByCouncillor Osborne
THAT DEV 09-2018 Application for ZBA (Z06-2017) Rick Murphy Holdings Ltd. for 121 Ontario Street South be received; and
THAT Council enact Zoning By-law Z125-2018 for 121 Ontario Street South.
CARRIED
Council recessed at 7:26pm.
Councillor Hainer departed Council Chambers for the remainder of the meeting.
Mayor Strathdee called the meeting back to order at 7:33pm.
Councillor Craigmile spoke to the minutes and responded to questions from Council.
- RECOMMENDATIONResolution2018-03-13-16Moved ByCouncillor OsborneSeconded ByCouncillor Pope
THAT the February 18, 2018 Bluewater Recycling Association Board of Director highlights be received.
CARRIED
Councillors Winter and Osborne spoke to the recent meeting of which minutes will be provided shortly.
- RECOMMENDATIONResolution2018-03-13-17Moved ByCouncillor CraigmileSeconded ByCouncillor Winter
THAT the January 4, 2018 St. Marys Public Library Board meeting minutes be received.
CARRIED
Councillor Winter spoke to a recent meeting of which minutes will be provided shortly.
- RECOMMENDATIONResolution2018-03-13-18Moved ByCouncillor CraigmileSeconded ByCouncillor Van Galen
THAT the January 17, 2018 Perth District Health Unit Board minutes be received; and
THAT the February 21, 2018 Perth District Health Unit Board agenda content be received.
CARRIED
Councillors Pope and Van Galen spoke to the minutes and responded to questions from Council.
- RECOMMENDATIONResolution2018-03-13-19Moved ByCouncillor CraigmileSeconded ByCouncillor Osborne
THAT the December 20, 2017 Spruce Lodge Board of Management meeting minutes be received.
CARRIED
- RECOMMENDATIONResolution2018-03-13-20Moved ByCouncillor PopeSeconded ByCouncillor Winter
THAT the January 23, 2018 Upper Thames River Conservation Authority Board of Directors meeting minutes be received.
CARRIED
- RECOMMENDATIONResolution2018-03-13-21Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT the February 15, 2018 Accessibility Advisory Committee special meeting draft minutes be received.
CARRIED
Councilllor Pope spoke to the minutes and responded to questions from Council.
- RECOMMENDATIONResolution2018-03-13-22Moved ByCouncillor CraigmileSeconded ByCouncillor Winter
THAT the January 8, 2018 Business Improvement Area Board meeting minutes be received.
CARRIED
9.2.3
Nothing to report.
No recent meetings.
Councillor Van Galen spoke to the minutes and responded to questions from Council.
- RECOMMENDATIONResolution2018-03-13-23Moved ByCouncillor Van GalenSeconded ByCouncillor Craigmile
THAT the February 21, 2018 Community Policing Advisory Committee meeting minutes be received.
CARRIED
Councillor Pope spoke to the minutes and responded to questions from Council.
- RECOMMENDATIONResolution2018-03-13-24Moved ByCouncillor CraigmileSeconded ByCouncillor Osborne
THAT the February 20, 2018 Economic Development Advisory Committee meeting minutes be received.
CARRIED
Councillor Pope spoke to the minutes and responded to questions from Council.
- RECOMMENDATIONResolution2018-03-13-25Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT the December 9, 2017 Heritage St. Marys meeting minutes be received; and
THAT the January 13, 2018 Heritage St. Marys meeting minutes be received.
CARRIED
Councillor Winter spoke to the minutes and responded to questions from Council.
Councillor Van Galen requested that Councillor Winter ask the Board to clarify their position re: museum staffing via a formal resolution to Council.
- RECOMMENDATIONResolution2018-03-13-26Moved ByCouncillor CraigmileSeconded ByCouncillor Winter
THAT the February 21, 2018 St. Marys Museum Board meeting unapproved minutes be received.
CARRIED
Councillor Craigmile spoke to the minutes and responded to questions from Council.
- RECOMMENDATIONResolution2018-03-13-27Moved ByCouncillor Van GalenSeconded ByCouncillor Winter
THAT the February 5, 2018 Planning Advisory Committee meeting minutes be received.
CARRIED
Councillor Winter spoke to the minutes and responded to questions from Council.
- RECOMMENDATIONResolution2018-03-13-28Moved ByCouncillor CraigmileSeconded ByCouncillor Van Galen
THAT the January 15, 2018 Heritage Conservation District Advisory Committee meeting minutes be received; and
THAT the February 12, 2018 Heritage Conservation District Advisory Committee meeting minutes be received.
CARRIED
Councillor Craigmile spoke to the minutes and responded to questions from Council.
- RECOMMENDATIONResolution2018-03-13-29Moved ByCouncillor PopeSeconded ByCouncillor Osborne
THAT the February 20, 2018 Senior Services Board meeting minutes be received.
CARRIED
Nothing to report.
Nothing to report.
Councillor Craigmile spoke to a recent meeting of which the minutes will be provided shortly.
None.
Mayor Strathdee reviewed the upcoming notice of motion.
- RECOMMENDATIONResolution2018-03-13-
THAT staff be directed to develop a terms of reference for a Green Committee. The committee will be appointed after the 2018 election and the mandate of the committee will be to advise Council on "green" initiatives, ecological matters, trails, the preservation of nature and other initiatives.
12.
- RECOMMENDATIONResolution2018-03-13-30Moved ByCouncillor CraigmileSeconded ByCouncillor Osborne
THAT By-Law 22-2018, being a by-law to set the tax ratios for 2018, be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
- RECOMMENDATIONResolution2018-03-13-31Moved ByCouncillor WinterSeconded ByCouncillor Pope
THAT By-Law 23-2018, being a by-law to set the tax levy for 2018 be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
- RECOMMENDATIONResolution2018-03-13-32Moved ByCouncillor CraigmileSeconded ByCouncillor Van Galen
THAT By-Law 24-2018, being a by-law to authorize a memorandum of understanding with Sean Camp for River Rock Festival be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
- RECOMMENDATIONResolution2018-03-13-33Moved ByCouncillor PopeSeconded ByCouncillor Winter
THAT By-Law 25-2018, being a by-law to delegate power during a lame duck Council period be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
- RECOMMENDATIONResolution2018-03-13-34Moved ByCouncillor CraigmileSeconded ByCouncillor Osborne
THAT By-Law 26-2018, being a by-law to authorize an agreement with Work Equipment Ltd. be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and Clerk.
CARRIED
- RECOMMENDATIONResolution2018-03-13-35Moved ByCouncillor CraigmileSeconded ByCouncillor Winter
THAT By-Law 27-2018, being a by-law to authorize an agreement with IntegriBuild Construction Management Inc. be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
- RECOMMENDATIONResolution2018-03-13-36Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT By-Law 28-2018, being a by-law to authorize the Mayor and the Clerk to sign a site plan agreement with Stinnissen Enterprises Ltd. be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
- RECOMMENDATIONResolution2018-03-13-37Moved ByCouncillor WinterSeconded ByCouncillor Osborne
THAT By-Law Z125-2018, being a by-law to amend the zoning of Lots 14-20, west side of Thomas Street, Lots 16-20, east side of Ontario Street, Registered Plan 235, 121 Ontario Street South, be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
Mayor Strathdee reviewed the upcoming meetings as presented on the agenda.
None held.
- RECOMMENDATIONResolution2018-03-13-38Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT By-Law 29-2018, being a by-law to confirm the proceedings of March 13, 2018 regular Council meeting, be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
16.
- RECOMMENDATIONResolution2018-03-13-39Moved ByCouncillor CraigmileSeconded ByCouncillor Pope
THAT this regular meeting of Council adjourn at 8:26p.m.
CARRIED