AGENDA



Regular Council Meeting

Meeting #:
Date:
Time:
-
Location:
Council Chambers, Town Hall

  • RECOMMENDATION

    THAT the April 24, 2017 regular Council meeting agenda be accepted as presented.

(Information provided during the Public Input Period shall be directed by the public to Council members and shall deal with matters specific to Agenda business. A maximum of two (2) minutes per person is allotted for questions, and the maximum time allotted for the Public Input Period as a whole is ten (10) minutes)
  • RECOMMENDATION

    THAT the delegation from the St. Marys Business Improvement Area regarding the 2018 BIA Levy be received; and

    THAT Council approve the 2018 BIA Levy; and

    THAT the 2018 BIA Levy summarized in Schedule A to By-Law 39-2018 be approved.

  • RECOMMENDATION

    THAT the April 10, 2018 regular Council meeting minutes be approved and signed and sealed by the Mayor and the Clerk.

  • RECOMMENDATION

    THAT the April 17, 2018 Strategic Priorities Committee meeting minutes be approved and signed and sealed by the Mayor and the Clerk; and

    THAT the delegations from the UTRCA and Rob Staffen / Dave Courtnage be raised for discussion; and

    THAT Council request a formal response from the UTRCA to the concerns raised by Mr. Staffen and Mr. Courtnage.

  • RECOMMENDATION

    THAT the correspondence from Falun Dafa Association Canada regarding 26th Anniversary be received.

  • RECOMMENDATION

    THAT the correspondence from Upper Thames River Conservation Authority regarding budget approval be received.

  • RECOMMENDATION

    THAT the correspondence from MPP Hardeman regarding Bill 16, Respecting Municipal Authority Over Landfilling Sites be received.

  • RECOMMENDATION

    THAT the correspondence from the Ministry of Agriculture, Food and Rural Affairs regarding the 2018 Premier's Award for the Agi-Food Innovation Excellent be received.

  • RECOMMENDATION

    THAT the correspondence from the Ministry of Municipal Affairs and Housing regarding Inclusionary Zoning be received; and

    THAT the correspondence from the Ministry be referred to staff for analysis in the forthcoming report on tools and policies municipalities can implement to encourage attainable housing.

  • RECOMMENDATION

    THAT CAO 14-2018 April Monthly Report (Administration and Human Resources) be received for information.

  • RECOMMENDATION

    THAT COR 11-2018 April Monthly Report (Corporate Services) be received for information.

  • RECOMMENDATION

    THAT COR 12-2018 Canadian Baseball Hall of Fame and Museum Request be received; and

    THAT Council authorize the Clerk to prepare a letter deeming the Induction Weekend as a municipally significant public event addressed to the Alcohol and Gaming Commission of Ontario; and

    THAT an exemption to the Noise By-law be approved for the Canadian Baseball Hall of Fame and Museum for June 16 and June 17, 2018; and,

    THAT Council approve the request by the CBHFM for the Town to contribute 50% of the cost to purchase a new CBHFM Induction banner for Queen Street.

  • RECOMMENDATION

    THAT FIN 10-2018 April Monthly Report (Finance) be received for information.

  • RECOMMENDATION

    THAT FD 04-2018 April Monthly Report (Emergency Services) be received for information.

  • RECOMMENDATION

    THAT DEV 16-2018 April Monthly Report (Building and Development) be received for information.

  • RECOMMENDATION

    THAT DEV 17-2018 Old Water Tower Restoration be received; and,

    THAT the procurement for DEV 17-2018 Old Water Tower Restoration be awarded to Robertson Restoration for the procured price of $134,337.08, inclusive of all taxes and

    THAT, subject to the requirements of the procurement by-law, staff be authorized to approve any necessary contingencies during the restoration of the Old Water Tower project up to, but not exceeding, $26,800.00; and

    THAT By-Law 37-2018 authorizing the Mayor and the Clerk to sign the associated agreement be approved.

  • THAT DEV 18-2018 Town Hall and Library Window Restoration and Replacement be received; and

    THAT the procurement for Town Hall and Library Window Restoration and Replacement be awarded to IntegriBuild Construction Management Inc. for the procured price of $503,232.03, inclusive of all taxes and contingencies; and

    THAT, subject to the requirements of the procurement by-law, staff be authorized to approve any necessary contingencies during the restoration of the Town Hall and Library Window Restoration and Replacement project up to, but not exceeding, $50,000.00; and

    THAT By-Law 38-2018 authorizing the Mayor and the Clerk to sign the associated agreement be approved.

  • RECOMMENDATION

    THAT DCS 08-2018 April Monthly Report (Community Services) be received for information.

  • RECOMMENDATION

    THAT DCS 07-2018 Lions Club in kind request be received; and

    THAT Council approve the Lions Club request to amend their Cadzow Park contribution agreement to include one free rental of the PRC 2/3 hall per year for 10 years; and

    THAT By-law 44-2018, being a by-law to amend By-Law 101 of 2017, be approved.

  • RECOMMENDATION

    THAT PW 20-2018 April Monthly Report (Public Works) be received for information.

  • RECOMMENDATION

    THAT PW 22-2018 Award for RFT-PW-11-2018 Supply and Installation of Surface Treatment Roadways on Various Streets be received; and

    THAT the procurement for the supply and installation of Surface Treatment roadways on various streets be awarded to MSO Construction Limited for the bid price of $117,613.23, inclusive of all taxes and contingencies; and

    THAT By-Law 40-2018 authorizing the Mayor and the Clerk to sign the associated agreement be approved.

  • RECOMMENDATION

    THAT PW 23-2018 Award for RFT-PW-06-2018 Construction, Replacement, and Repairs of Sidewalk, Curb and Gutter on Various Streets be received; and

    THAT the procurement for the construction, replacement and repairs of sidewalk, curb and gutter on various streets be awarded to 465929 Ontario Ltd. (Nicholson Concrete) for the bid price of $165,251.20, inclusive of all taxes and contingencies; and

    THAT By-Law 41-2018 authorizing the Mayor and the Clerk to sign the associated agreement be approved.

  • RECOMMENDATION

    THAT PW 25-2018 Award for RFP-PW-05-2018 Supply and Delivery of One New Compact Tractor and Accessories be received; and

    THAT the procurement for a new Kubota compact tractor and accessories be awarded to D&S Downham Equipment for the procured price of $58,153.45, inclusive of all taxes and contingencies; and

    THAT By-Law 42-2018 authorizing the Mayor and the Clerk to sign the associated agreement be approved.

  • RECOMMENDATION

    THAT PW 26-2018 Service Club Sign Structures be received; and

    THAT Council approve the construction and installation in the amount of $27,669.18 to Signs Ontario Ltd.; and

    THAT By-Law 43-2018 authorizing the Mayor and the Clerk to sign the associated agreement be approved.

  • RECOMMENDATION

    THAT PW 27-2018 Service Club Sign Applications be received; and

    THAT Council approve the Royal Canadian Legion Perth Regiment Veterans Branch 236’s application to install a logo sign on each of the Service Club Sign structures; and

    THAT Council approve the Lions Club St. Marys’ application to install a logo sign on each of the Service Club Sign structures; and

    THAT Council approve the Leo Club St. Marys’ application to a install logo sign on each of the Service Club Sign structures; and

    THAT Council approve the Order of the Eastern Star St. Marys Chapter #121’s application to install a logo sign on each of the Service Club Sign structures; and

    THAT Council approve the St. Marys Farmers’ Market’s application to install a logo signs on each of the Service Club Sign structures; and

    THAT Council approve the Rotary Club of St. Marys’ application to install a logo sign on each of the Service Club Sign structures; and

    THAT Council approve the St. Marys Kinsmen Club’s application to install a logo sign on each of the Service Club Sign structures.

May 8, 2018 - 6:00pm, Regular Council, Council Chambers

May 15, 2018 - 9:00am, Strategic Priorities Committee, Council Chambers

May 22, 2018 - 6:00pm, Regular Council, Council Chambers

  • RECOMMENDATION

    THAT By-Law 45-2018, being a by-law to confirm the proceedings of April 24, 2018 regular Council meeting, be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.

  • RECOMMENDATION

    THAT this regular meeting of Council adjourn at ______ p.m.

No Item Selected