MINUTES
Regular Council
| Meeting #: |
|---|
| Date: |
| Time: | - |
| Location: | Council Chambers, Town Hall |
| Council Present |
|
|---|
| Staff Present |
|
Mayor Strathdee called the meeting to order at 6:00pm.
Councillor Van Galen declared pecuniary interest for agenda item 5.1 - Rob Edney re: Front Porch Show.
Councillor Hainer declared pecuniary interest in any matter related to 45 Thames Road.
Mayor Strathdee wished to express, on behalf of Council, that the Town was saddened to learn of the closure of the St. Marys Journal Argus newspaper. The Journal has been a trusted source of local news for over 150 years. Mayor Strathdee stated that the paper and its staff are an integral part of St. Marys, and this closure is a huge loss for the community.
Mayor Strathdee extended his sincerest thanks to the staff of the Journal, both past and present, and his condolences to all those who are experiencing job loss as a result of this decision.
Councillor Hainer stated that she acknowledges and appreciates the statements of support provided online by the St. Marys Independent newspaper.
Mayor Strathdee called Councillor Winter to the podium to present a certificate of recognition received from MP John Nater.
Mayor Strathdee acknowledged Councillor Winter's 35 years of public service including his role on Council and his role with the public utilities commission.
Councillor Winter thanked Council for the acknowledgement.
- RECOMMENDATIONResolution2017-11-28-01Moved ByCouncillor WinterSeconded ByCouncillor Osborne
THAT the November 28, 2017 regular Council agenda be accepted as presented.
CARRIED
Frank Doyle of St. Marys Independent newspaper inquired if there was a confirmed date for the Wellington Street Bridge opening.
Jed Kelly stated that the bridge is on target for opening December 1, 2017. Details on a grand opening of the new bridge will be forth coming.
Councillor Van Galen vacated his seat at the Council table.
Mayor Strathdee stated that Mr. Rob Edney had withdrawn the delegation in favour of submitting a grant application for the Community Grant process. Mayor Strathdee asked if the members of the gallery wished to speak on the subject.
Fern Pridham and Frank St. Germain addressed Council, provided an overview of the broadcast "Front Porch Show", and responded to questions from Council.
- RECOMMENDATIONResolution2017-11-28-02Moved ByCouncillor OsborneSeconded ByCouncillor Hainer
THAT the delegation from Fern Pridham and Frank St. Germain regarding The Front Porch show be received; and,
THAT the Front Porch Show request be forwarded to the 2018 Community Grant Program review.
CARRIED
Councillor Van Galen returned to his seat at the Council table.
- RECOMMENDATIONResolution2017-11-28-03Moved ByCouncillor CraigmileSeconded ByCouncillor Pope
THAT the November 14, 2017 regular Council meeting minutes be approved and signed and sealed by the Mayor and the Clerk.
CARRIED
- RECOMMENDATIONResolution2017-11-28-04Moved ByCouncillor WinterSeconded ByCouncillor Van Galen
THAT the November 21, 2017 Strategic Priorities Committee meeting minutes be approved and signed and sealed by the Mayor and the Clerk.
CARRIED
- RECOMMENDATIONResolution2017-11-28-05Moved ByCouncillor HainerSeconded ByCouncillor Van Galen
THAT the correspondence from the Alzheimer Society of Perth County regarding the Seniors Community Grant Support be supported.
CARRIED
Brent Kittmer spoke to CAO 44-2017 and responded to questions from Council.
Council decided to cancel December 5 budget deliberations due to an issue with maintaining quorum. In its place, budget deliberations will begin on December 14 at 9:00am with a second meeting to follow at 6:00pm.
- RECOMMENDATIONResolution2017-11-28-06Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT CAO 44-2017 November Monthly Report (Administration & Human Resources) be received for information.
CARRIED
Trisha McKibbin spoke to COR 39-2017 report and responded to questions from Council.
- RECOMMENDATIONResolution2017-11-28-07Moved ByCouncillor WinterSeconded ByCouncillor Craigmile
THAT COR 39-2017 November Monthly Report (Corporate Services) be received for information.
CARRIED
Trisha McKibbin spoke to COR 40-2017 report and responded to questions from Council.
- RECOMMENDATIONResolution2017-11-28-08Moved ByCouncillor OsborneSeconded ByCouncillor Van Galen
THAT Council receive COR 40-2017 Heritage Conservation and Maintenance Agreement Delegation of Authority, and;
THAT Council approve By-law 102-2017 delegating authority to the Director of Building & Development to sign Heritage Conservation and Maintenance Agreements on behalf of Council.
CARRIED
Trisha McKibbin spoke to COR 41-2017 report and responded to questions from Council.
- RECOMMENDATIONResolution2017-11-28-09Moved ByCouncillor PopeSeconded ByCouncillor Van Galen
THAT Council repeal By-Law 43-1997, a by-law to regulate parking on parking lots.
CARRIED
8.3
Jim Brown spoke to FIN 22-2017 report and responded to questions from Council.
- RECOMMENDATIONResolution2017-11-28-10Moved ByCouncillor CraigmileSeconded ByCouncillor Pope
THAT FIN 22-2017 November Monthly Report (Finance) be received for information.
CARRIED
Jim Brown spoke to FIN 23-2017 report and responded to questions from Council.
Councillor Van Galen requested a recorded vote for 2017-11-28-11
Councillor Hainer requested a recorded vote for 2017-11-28-12.
Mayor Strathdee passed the gavel to Deputy Mayor Craigmile.
Deputy Mayor Craigmile assumed the position of Chair.
Mayor Strathdee spoke to the recommendation.
Deputy Mayor Craigmile passed the gavel back to Mayor Strathdee.
Mayor Strathdee resumed the position of Chair.
- RECOMMENDATIONResolution2017-11-28-11Moved ByCouncillor Van GalenSeconded ByCouncillor Hainer
THAT Council remove all commercial and institutional charges from draft Development Charges By-law 99-2017.
Support Mayor Strathdee, Councillor Van Galen, Councillor Winter, Councillor Pope, and Councillor Hainer Oppose Councillor Osborne, and Councillor Craigmile CARRIED - RECOMMENDATIONResolution2017-11-28-12Moved ByCouncillor HainerSeconded ByCouncillor Van Galen
THAT Council remove the project to provide for a Library facility expansion from the draft Development Charges By-law 99-2017.
Support Councillor Van Galen, and Councillor Hainer Oppose Mayor Strathdee, Councillor Osborne, Councillor Winter, Councillor Pope, and Councillor Craigmile DEFEATED - RECOMMENDATIONResolution2017-11-28-13Moved ByCouncillor OsborneSeconded ByCouncillor Pope
THAT Council approve the Development Charges Background Study dated September 29, 2017 and addendum issued November 7, 2017; and,
THAT Council has determined that no further public meetings are required under Section 12(3) of the Development Charges Act, 1997; and
THAT Council approve By-Law 99-2017, a by-law to set the development charges for the Town of St. Marys, subject to amendments passed by Council on November 28, 2017
CARRIED - RECOMMENDATIONResolution2017-11-28-14Moved ByCouncillor HainerSeconded ByCouncillor Pope
THAT Council direct staff to prepare a report back to Council by May 2018 regarding policies and approached the Town can take to encourage attainable housing.
CARRIED
Jim Brown spoke to FIN 24-2017 report and responded to questions from Council.
- RECOMMENDATIONResolution2017-11-28-15Moved ByCouncillor Van GalenSeconded ByCouncillor Hainer
THAT Council approve By-law 98-2017 being a by-law to authorize a debenture from the Ontario Infrastructure and Lands Corporation in the amount of $1,080,500 at an interest rate of 3.10% and 15 year amortization towards the cost of the Wellington Street Replacement project to be signed by the Mayor and the Treasurer.
CARRIED
Council took a brief a recess at 8:05pm.
Mayor Strathdee called the meeting back to order at 8:18pm.
Fire Chief Anderson spoke to FD 15-2017 report and responded to questions from Council.
- RECOMMENDATIONResolution2017-11-28-16Moved ByCouncillor WinterSeconded ByCouncillor Osborne
THAT FD 15-2017 November Monthly Report (Emergency Services) be received for information.
CARRIED
Brent Kittmer, on behalf of Grant Brouwer, spoke to DEV 37-2017 report and responded to questions from Council.
- RECOMMENDATIONResolution2017-11-28-17Moved ByCouncillor PopeSeconded ByCouncillor Van Galen
THAT DEV 37-2017 November Monthly Report (Building and Development) be received for information.
CARRIED
Stephanie Ische spoke to DCS 20-2017 report and responded to questions from Council.
- RECOMMENDATIONResolution2017-11-28-18Moved ByCouncillor CraigmileSeconded ByCouncillor Winter
THAT DCS 20-2017 November Monthly Report (Community Services) be received for information.
CARRIED
Stephanie Ische spoke to DCS 21-2017 report and responded to questions from Council.
- RECOMMENDATIONResolution2017-11-28-19Moved ByCouncillor PopeSeconded ByCouncillor Van Galen
THAT DCS 21-2017 Lease Renewals for Train Station report be received; and,
THAT Council approve By-law 103-2017 authorizing the Mayor and the Clerk to execute the associated agreement with Mr. Cameron Porteous; and,
THAT Council approve By-law 104-2017 authorizing the Mayor and the Clerk to execute the associated agreement with Mr. Reed Needles.
CARRIED
Stephanie Ische spoke to DCS 22-2017 report and responded to questions from Council.
- RECOMMENDATIONResolution2017-11-28-20Moved ByCouncillor OsborneSeconded ByCouncillor Hainer
THAT DCS 22-2017 Lions Club Capital Contribution Agreement for Cadzow Pavilion be received; and,
THAT Council approve By-Law 101-2017 authorizing the Mayor and Clerk to sign the associated agreement.
TABLED - RECOMMENDATIONResolution2017-11-28-21
THAT resolution 2017-11-28-20 be tabled until after 2018 budget.
CARRIED
8.7
Jed Kelly spoke to PW 63-2017 report and responded to questions from Council.
- RECOMMENDATIONResolution2017-11-28-22Moved ByCouncillor OsborneSeconded ByCouncillor Craigmile
THAT PW 63-2017 November Monthly Report (Public Works) be received for information.
CARRIED
Jed Kelly spoke to PW 64-2017 report and responded to questions from Council.
- RECOMMENDATIONResolution2017-11-28-23Moved ByCouncillor HainerSeconded ByCouncillor Craigmile
THAT Council receive report PW 64-2017 Water and Wastewater Rates; and,
THAT Council approve By-Law 100-2017 authorizing water and wastewater rates and charges within the Town of St. Marys with an effective date of the first billing cycle of 2018 to the last billing cycle of 2018 and amending By-Law 46-2014.
CARRIED
Jed Kelly spoke to PW 66-2017 report and responded to questions from Council.
- RECOMMENDATIONResolution2017-11-28-24Moved ByCouncillor Van GalenSeconded ByCouncillor Winter
THAT Council receive report PW 66-2017 Glass Street Winter Maintenance; and,
THAT Council close the gravel portion of Glass Street between Emily Street and James Street North during the 2017/2018 winter season.
CARRIED
Jed Kelly spoke to PW 67-2017 report and responded to questions from Council.
- RECOMMENDATIONResolution2017-11-28-25Moved ByCouncillor WinterSeconded ByCouncillor Hainer
THAT Council receive PW 67-2017 Winter Maintenance Agreements for Subdivisions report; and,
THAT Council approve By-law 105-2017 authorizing the Mayor and the Clerk to sign the associated agreement with Meadowridge Properties Ltd. for Diamondridge Subdivision winter maintenance; and,
THAT Council approve By-law 106-2017 authorizing the Mayor and the Clerk to sign the associated agreement with 2231872 Ontario Inc. for Northridge Subdivision winter maintenance; and,
THAT Council approve By-law 107-2017 authorizing the Mayor and the Clerk to sign the associated agreement with 2416987 Ontario Inc. for Westover Place Subdivision winter maintenance.
CARRIED
Jed Kelly spoke to PW 55-2017 report and responded to questions from Council.
- RECOMMENDATIONResolution2017-11-28-26Moved ByCouncillor CraigmileSeconded ByCouncillor Osborne
THAT report PW 55-2017 Meadowridge Sign Ownership and Maintenance Easement Agreements be received; and,
THAT Council direct staff to pursue the necessary easement agreements to assume ownership and maintenance of the Meadowridge Subdivision entrance signs on Meadowridge Drive.
CARRIED
None.
11.
- RECOMMENDATIONResolution2017-11-28-27Moved ByCouncillor WinterSeconded ByCouncillor Pope
THAT By-Law 97-2017, being a by-law to repeal By-Law 43-1997 be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
- RECOMMENDATIONResolution2017-11-28-28Moved ByCouncillor CraigmileSeconded ByCouncillor Osborne
THAT By-Law 98-2017, being a by-law to authorize the borrowing upon amortizing debentures through Infrastructure Ontario be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
- RECOMMENDATIONResolution2017-11-28-29Moved ByCouncillor OsborneSeconded ByCouncillor Winter
THAT By-Law 99-2017 as amended, being a by-law to impose development charges against land to pay for increased capital costs related to increased needs for services be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
- RECOMMENDATIONResolution2017-11-28-30Moved ByCouncillor PopeSeconded ByCouncillor Winter
THAT By-Law 100-2017, being a by-law to set the rates for water and wastewater and to repeal By-Law 69-2016 and to amend By-Law 46-2014 be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
Resolution for by-law not considered at this time.
- RECOMMENDATIONResolution2017-11-28-
THAT By-Law 101-2017, being a by-law to authorize an agreement with St. Marys Lions Club for a capital contribution be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
TABLED
- RECOMMENDATIONResolution2017-11-28-31Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT By-Law 102-2017, being a by-law to delegate authority to the Director of Building and Development for the signing of Heritage Conservation and Maintenance Agreements be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
- RECOMMENDATIONResolution2017-11-28-32Moved ByCouncillor Van GalenSeconded ByCouncillor Osborne
THAT By-Law 103-2017, being a by-law to authorize a single tenant industrial lease agreement with Cameron Porteous be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
- RECOMMENDATIONResolution2017-11-28-33Moved ByCouncillor PopeSeconded ByCouncillor Osborne
THAT By-Law 104-2017, being a by-law to authorize a single tenant industrial lease agreement with Reed Needles be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
- RECOMMENDATIONResolution2017-11-28-34Moved ByCouncillor WinterSeconded ByCouncillor Craigmile
THAT By-Law 105-2017, being a by-law to authorize an agreement with Meadowridge Properties Ltd. for winter maintenance of Diamondridge Subdivision be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
- RECOMMENDATIONResolution2017-11-28-35Moved ByCouncillor CraigmileSeconded ByCouncillor Osborne
THAT By-Law 106-2017, being a by-law to authorize an agreement with 2231872 Ontario Inc. for winter maintenance of Northridge Subdivision be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
- RECOMMENDATIONResolution2017-11-28-36Moved ByCouncillor Van GalenSeconded ByCouncillor Craigmile
THAT By-Law 107-2017, being a by-law to authorize an agreement with 2416987 Ontario Inc. for winter maintenance of Westover Place Subdivision be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
Mayor Strathdee reviewed the meetings as presented on the agenda and reminded Council that December 5 has been cancelled and December 14 has a 6:00pm meeting added.
Council took a brief recess at 9:22pm.
Mayor Strathdee called the meeting back to order at 9:25pm.
- RECOMMENDATIONResolution2017-11-28-37Moved ByCouncillor CraigmileSeconded ByCouncillor Osborne
THAT Council move into a session that is closed to the public at 9:25pm as authorized under the Municipal Act, Section 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees and (d) labour relations or employee negotiations.
CARRIED
Mayor Strathdee reported that a closed session was held. A matter was considered related to employee relations. There is nothing further to report at this time.
- RECOMMENDATIONResolution2017-11-28-38Moved ByCouncillor CraigmileSeconded ByCouncillor Van Galen
THAT Council rise from a closed session at 9:50pm.
CARRIED
- RECOMMENDATIONResolution2017-11-28-39Moved ByCouncillor CraigmileSeconded ByCouncillor Pope
THAT By-Law 108-2017, being a by-law to confirm the proceedings of November 28, 2017 regular Council meeting be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
16.
- RECOMMENDATIONResolution2017-11-28-40Moved ByCouncillor WinterSeconded ByCouncillor Craigmile
THAT this regular meeting of Council adjourn at 9:52p.m.
CARRIED