MINUTES
Regular Council
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| Location: | Council Chambers, Town Hall |
| Council Present |
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| Council Regrets |
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| Staff Present |
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Mayor Strathdee called the meeting to order at 6:00pm.
None declared.
- Resolution2017-07-25-01Moved ByCouncillor WinterSeconded ByCouncillor Craigmile
THAT the July 25, 2017 regular Council agenda be accepted as presented.
Mr. Frank Doyle, St. Marys Independent, inquired if the Town has considered a clean up of Trout Creek in conjunction with the Wellington Street Bridge project.
Jed Kelly replied that it is unknown there will be enough time to coordinate a clean-up although the Town has been conversing with UTRCA regarding the possibility of a shoreline clean-up.
Dr. Miriam Klassen, CEO and MOH for Perth District Health Unit addressed Council regarding an overview of public health in Perth County and responded to questions from Council.
Discussion ensued regarding the proposed Public Health governance model changes. It was confirmed by Dr. Klassen that the project is in a consultation period and a timeline for the proposed changes to be implemented have not been communicated at this time.
- Resolution2017-07-25-02Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT the delegation from Dr. Miriam Klassen, Medical Officer of Health and CEO for Perth District Health Unit be received.
Barbara Hagerty of the Social Research & Planning Council presented the Newcomer Report.
Tracy Van Kalsbeek of the Social Research & Planning Council presented the My Huron - Perth Community report.
Ms. Hagerty and Ms. Van Kalsbeek responded to questions from Council.
- Resolution2017-07-25-03Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT the delegation from Ryan Erb of United Way Perth and Huron regarding Social Research and Planning Council be received.
Edward Toews and Avery Gazel of Water Stone Wellness at 48 & 50 Water Street South addressed Council regarding the presentation of the sidewalk renovation at their property. Mr. Toews and Ms. Gazel responded to questions from Council.
Further detail is required of staff regarding the scope of the project and what, if any, opportunities for assistance are available to the property owners.
- Resolution2017-07-25-04Moved ByCouncillor Van GalenSeconded ByCouncillor Winter
THAT the delegation from Edward Toews and Avery Gazel regarding sidewalk renovation at 48-50 Water Street South, St. Marys be received; and
THAT staff be directed to report back to Council regarding the request for assistance.
- Resolution2017-07-25-05Moved ByCouncillor Van GalenSeconded ByCouncillor Winter
THAT the June 27, 2017 regular Council meeting minutes be approved and signed and sealed by the Mayor and the Clerk.
- Resolution2017-07-25-06Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT the July 18, 2017 special Council meeting minutes be approved and signed and sealed by the Mayor and the Clerk.
- Resolution2017-07-25-07Moved ByCouncillor Van GalenSeconded ByCouncillor Pope
THAT the correspondence from the Township of Edwardsburgh Cardinal regarding Schedule 5 of Bill 7 about Property Standards Downloading be received.
- Resolution2017-07-25-08Moved ByCouncillor WinterSeconded ByCouncillor Van Galen
THAT the correspondence from the Township of North Stormont regarding the proposed amendment to the Conservation Authorities Act be received; and,
THAT Council supports the Township of North Stormont's resolution.
- Resolution2017-07-25-09Moved ByCouncillor Van GalenSeconded ByCouncillor Craigmile
THAT the correspondence from the City of Stratford regarding the possible transfer of long-term care beds from the Stratford-Perth area be received; and
THAT Council supports the City of Stratford's resolution.
- Resolution2017-07-25-10Moved ByCouncillor CraigmileSeconded ByCouncillor Van Galen
THAT the correspondence from the Canadian Association of Nuclear Host Communities regarding the Ontario Power Generation Proposal to Develop a Deep Geologic Repository for Low- and Intermediate- Level Radioactive Waste in Kincardine be received; and,
THAT Council defer support of Deep Geologic Repository until the impacts to the Town of St. Marys are known.
Brent Kittmer and Lisa Lawrence spoke to CAO 27-2017 report and responded to questions from Council.
- Resolution2017-07-25-11Moved ByCouncillor PopeSeconded ByCouncillor Winter
THAT CAO 27-2017 July Monthly Report (Administration and Human Resources) be received for information.
Brent Kittmer spoke to CAO 28-2017 report and responded to questions from Council.
- Resolution2017-07-25-12Moved ByCouncillor CraigmileSeconded ByCouncillor Van Galen
THAT CAO 28-2017 Annual Report – Perth Administrators Collaborative Team (PACT) 2016 report be received for information.
Brent Kittmer spoke to CAO 29-2017 report and responded to questions from Council.
- Resolution2017-07-25-13Moved ByCouncillor Van GalenSeconded ByCouncillor Winter
THAT report CAO 29-2017 regarding the 121 Ontario Street agreement of purchase and sale be received; and
THAT the CAO be delegated authority to negotiate any final terms of the agreement of purchase and sale with Wildwood Homes for 121 Ontario Street; and
THAT by-law 60-2017 authorizing the Mayor and the Clerk to sign the agreement of purchase and sale be approved.
Trisha McKibbin spoke to COR 28-2017 report and responded to questions from Council.
- Resolution2017-07-25-14Moved ByCouncillor PopeSeconded ByCouncillor Van Galen
THAT COR 28-2017 July Monthly Report (Corporate Services) be received for information.
Trisha McKibbin spoke to COR 29-2017 report and responded to questions from Council.
- Resolution2017-07-25-15Moved ByCouncillor CraigmileSeconded ByCouncillor Pope
THAT COR 29-2017 Report on Bill 68 – Modernizing Ontario’s Municipal Legislation Act report be received;
THAT staff be directed to research and provide recommendations related to new mandatory policies as set by the Modernizing Municipal Legislation Act; and
THAT staff be directed to review existing policies related to section 270 of the Municipal Act, 2001 and provide recommendations for amendments and revisions; and
THAT staff be directed to partner with municipalities in the County of Perth on a joint RFP to secure an Integrity Commissioner for the Town of St. Marys.
Trisha McKibbin spoke to COR 30-2017 report and responded to questions from Council.
- Resolution2017-07-25-16Moved ByCouncillor WinterSeconded ByCouncillor Craigmile
THAT COR 30-2017 Appointment of Deputy Division Registrar report be received; and,
THAT Council approve Bylaw 61-2017 being a By-law to appoint Deputy Division Registrars for the Municipality of the Town of St. Marys.
Trisha McKibbin invited Jenna McCartney to speak to COR 31-2017 report and respond to questions from Council.
- Resolution2017-07-25-17Moved ByCouncillor Van GalenSeconded ByCouncillor Craigmile
THAT COR 31-2017 Accessible Websites and Web Content report be received; and,
THAT the Town perform a test pilot on livestreaming services for Council meetings for a three month trial period at no charge with a report back from staff for Council to determine its next steps; and
THAT staff be directed to prepare correspondence to the Information and Communications Standard Review Committee regarding the negative impact on accessibility, communication and transparency of Council proceedings due to O. Reg 191/11 Section 14.
8.3
Jim Brown spoke to FIN 15-2017 report and responded to questions from Council.
- Resolution2017-07-25-18Moved ByCouncillor Van GalenSeconded ByCouncillor Winter
THAT FIN 15-2017 July Monthly Report (Finance Department) be received for information.
Council took a brief recess at 8:31pm.
Mayor Strathdee called the meeting back to order 8:39pm.
Brent Kittmer, on behalf of Fire Chief Anderson, spoke to FD 10-2017 report and responded to questions from Council.
- Resolution2017-07-25-19Moved ByCouncillor WinterSeconded ByCouncillor Craigmile
THAT FD 10-2017 July Monthly Report (Emergency Services) be received for information.
Grant Brouwer spoke to DEV 20-2017 report and responded to questions from Council.
- Resolution2017-07-25-20Moved ByCouncillor PopeSeconded ByCouncillor Van Galen
THAT DEV 20-2017 July Monthly Report (Building and Development) be received for information.
Grant Brouwer spoke to DEV 21-2017 report and responded to questions from Council.
- Resolution2017-07-25-21Moved ByCouncillor WinterSeconded ByCouncillor Craigmile
THAT DEV 21-2017 Request for Temporary Parking at Pyramid Recreation Centre be received; and
THAT the Town enter into an agreement with Cascade Canada ULC to permit the use of the Pyramid Recreation Centre for Temporary Parking for employees; and
THAT By-law 63-2017 authorizing the Mayor and the Clerk to sign the associated agreement be approved.
Grant Brouwer spoke to DEV 22-2017 report and responded to questions from Council.
- Resolution2017-07-25-22Moved ByCouncillor CraigmileSeconded ByCouncillor Pope
THAT DEV 22-2017 Septic Re-Inspection Program be received for information.
Stephanie Ische spoke to DCS 18-2017 report and responded to questions from Council.
- Resolution2017-07-25-23Moved ByCouncillor CraigmileSeconded ByCouncillor Winter
THAT DCS 18-2017 July Monthly Report (Community Services) be received for information.
Stephanie Ische spoke to DCS 17-2017 report and responded to questions from Council.
Councillor Craigmile requested a recorded vote of 2017-07-25-24.
- Resolution2017-07-25-24Moved ByCouncillor PopeSeconded ByCouncillor Van Galen
THAT DCS 17-2017 Before and After School Rates Update report be received; and
THAT Council maintain the “Full Time” current rates as approved by Council on May 9, 2017; and
THAT Council approve the “Part-Time” Rate (Option 1) as presented in DCS 17-2017 effective July 25, 2017.
- Resolution2017-07-25-25Moved ByCouncillor Craigmile
THAT 2017-07-25-24 resolution be amended to read as follows:
THAT DCS 17-2017 Before and After School Rates Update report be received; and
THAT Council maintain the "Full Time" current rates as approved by Council on May 9, 2017; and
THAT Council approve the "Part Time" Rate (Option 1) and Option 2 at $8.00 per hour as presented in DCS 17-2017 effective July 25, 2017.
- Resolution2017-07-25-24Moved ByCouncillor PopeSeconded ByCouncillor Van Galen
THAT DCS 17-2017 Before and After School Rates Update report be received; and
THAT Council maintain the "Full Time" current rates as approved by Council on May 9, 2017; and
THAT Council approve the "Part Time" Rate (Option 1) as presented in DCS 17-2017 effective July 25, 2017.
Support Mayor Strathdee, Councillor Van Galen, Councillor Winter, and Councillor Pope Oppose Councillor Craigmile
8.7
Jed Kelly spoke to PW 38-2017 report and responded to questions from Council.
- Resolution2017-07-25-26Moved ByCouncillor CraigmileSeconded ByCouncillor Van Galen
THAT PW 38-2017 July Monthly Report (Public Works) be received for information.
Jed Kelly spoke to PW 37-2017 report and responded to questions from Council.
- Resolution2017-07-25-27Moved ByCouncillor WinterSeconded ByCouncillor Craigmile
THAT PW 37-2017 Fibermat Surface Treatment Contract report be received; and
THAT Council approve the use of the proprietary FiberMat surface treatment product on Town roads; and
THAT By-law 64-2017 authorizing the Mayor and Clerk to sign the necessary contract documents with NorJohn Contracting be approved.
Jed Kelly spoke to PW 39-2017 report and responded to questions from Council.
- Resolution2017-07-25-28Moved ByCouncillor PopeSeconded ByCouncillor Winter
That PW 39-2017 Waste Collection Services Contract report be received as information; and,
THAT Council approve By-Law 62-2016 authorizing the Mayor and Clerk to sign the Solid Waste Curbside Collection Agreement with Bluewater Recycling Association in substantially the same form as the draft presented.
Councillor Craigmile spoke to the attached minutes and responded to questions from Council.
- Resolution2017-07-25-29Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT the June 15, 2017 Bluewater Recycling Association Board of Directors Meeting Highlights be received.
Councillor Winter spoke to the attached minutes and responded to questions from Council.
- Resolution2017-07-25-30Moved ByCouncillor CraigmileSeconded ByCouncillor Winter
THAT the April 26, 2017 St. Marys Public Library Board meeting minutes be received.
Nothing to report at this time.
Nothing to report at this time.
- Resolution2017-07-25-31Moved ByCouncillor PopeSeconded ByCouncillor Van Galen
THAT the May 17, 2017 Perth District Health Unit Board meeting minutes be received.
Nothing to report at this time.
Nothing to report at this time.
- Resolution2017-07-25-32Moved ByCouncillor CraigmileSeconded ByCouncillor Pope
THAT the May 23, 2017 Upper Thames River Conservation Authority Board of Directors' meeting minutes be received.
- Resolution2017-07-25-33Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT Council accept the resignation of Ms. Cynthia Vink-Broadfoot from the Accessibility Advisory Board.
Councillor Pope spoke to the recent minutes and responded to questions from Council.
- Resolution2017-07-25-34Moved ByCouncillor Van GalenSeconded ByCouncillor Craigmile
THAT the June 12, 2017 Business Improvement Area Board meeting minutes be received.
9.2.3
Nothing to report at this time.
- Resolution2017-07-25-35Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT the June 7, 2017 Committee of Adjustment meeting draft minutes be received.
Councillor Pope reported on the recent meeting of the Committee of which minutes will follow.
Councillor Pope spoke to the minutes and responded to questions from Council.
- Resolution2017-07-25-36Moved ByCouncillor CraigmileSeconded ByCouncillor Pope
THAT the June 10, 2017 Heritage Committee draft minutes be received; and,
THAT the July 6, 2017 Heritage Committee draft minutes be received.
Councillor Winter spoke to the attached minutes and responded to questions from Council.
- Resolution2017-07-25-37Moved ByCouncillor WinterSeconded ByCouncillor Craigmile
THAT the June 8, 2017 St. Marys Museum Board meeting draft minutes be received.
Councillors Van Galen and Craigmile spoke to the minutes and responded to questions from Council.
- Resolution2017-07-25-38Moved ByCouncillor CraigmileSeconded ByCouncillor Van Galen
THAT the June 5, 2017 Planning Advisory Committee meeting draft minutes be received.
Councillor Winter spoke to the minutes and responded to questions from Council.
- Resolution2017-07-25-39Moved ByCouncillor PopeSeconded ByCouncillor Van Galen
THAT the June 12, 2017 Heritage Conservation District Advisory Committee meeting minutes be received; and,
THAT the June 26, 2017 Heritage Conservation District Advisory Committee meeting minutes be received; and,
THAT the July 10, 2017 Heritage Conservation District Advisory Committee meeting draft minutes be received.
Councillor Craigmile spoke to the minutes and responded to questions from Council.
- Resolution2017-07-25-40Moved ByCouncillor Van GalenSeconded ByCouncillor Pope
THAT the June 20, 2017 Senior Services Board meeting draft minutes be received.
Nothing to report at this time.
Nothing to report at this time.
Nothing to report at this time.
Brent Kittmer updated Council that there is a current situation affecting the street lights in St. Marys of which staff are working to remediate.
Councillor Van Galen spoke to the matter of seeking formal approval to name Wellington Street Bridge "Elizabeth Bridge".
- Resolution2017-07-25-41Moved ByCouncillor WinterSeconded ByCouncillor Pope
THAT resolution 2017-07-25-41 be tabled until August 22, 2017 to allow staff to solicit public feedback on the proposal to name the Wellington Street bridge the "Elizabeth Bridge".
12.
- Resolution2017-07-25-42Moved ByCouncillor WinterSeconded ByCouncillor Pope
THAT By-Law 60-2017, being a by-law to authorize the Mayor and the Clerk to sign an agreement with Wildwood Homes Ltd for the Purchase and Sale of 121 Ontario Street South be read a first, second, and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
- Resolution2017-07-25-43Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT By-Law 61-2017, being a by-law to appoint Deputy Division Registrars be read a first, second, and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
- Resolution2017-07-25-44Moved ByCouncillor WinterSeconded ByCouncillor Pope
THAT By-Law 62-2017, being a by-law to authorize an agreement with Bluewater Recycling Association be read a first, second, and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
- Resolution2017-07-25-45Moved ByCouncillor CraigmileSeconded ByCouncillor Winter
THAT By-Law 63-2017, being a by-law to authorize the Mayor and the Clerk to sign an agreement with Cascades Canada ULC be read a first, second, and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
- Resolution2017-07-25-46Moved ByCouncillor CraigmileSeconded ByCouncillor Pope
THAT By-Law 64-2017, being a by-law to authorize the Mayor and the Clerk to sign an agreement with NorJohn Contracting be read a first, second, and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
Mayor Strathdee reviewed the upcoming meetings as presented on the agenda.
Council took a brief recess at 10:12pm.
Mayor Strathdee called the meeting back to order at 10:18pm.
- Resolution2017-07-25-47Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT Council move into a session that is closed to the public at 10:20pm as authorized under the Municipal Act, Section 239(2)(d) labour relations or employee negotiations.
14.1Minutes of June 27, 2017 CLOSED SESSION
14.2Minutes of July 18, 2017 CLOSED SESSION
14.3HR 04-2017 CONFIDENTIAL Aquatics Staffing
Mayor Strathdee reported that a closed session was held. A matter was considered related to employee relations with staff being given direction. There is nothing further to report at this time.
- Resolution2017-07-25-48Moved ByCouncillor CraigmileSeconded ByCouncillor Pope
THAT Council rise from closed session at 10:40pm.
- Resolution2017-07-25-49Moved ByCouncillor CraigmileSeconded ByCouncillor Van Galen
THAT By-Law 65-2017, being a by-law to confirm the proceedings of the July 25, 2017 regular Council meeting be read a first, second, and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
17.
- Resolution2017-07-25-50Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
That this regular meeting of Council adjourn at 10:40pm.