MINUTES
Regular Council
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| Location: | Council Chambers, Town Hall |
| Council Present |
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| Staff Present |
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Mayor Strathdee called the meeting to order at 6:00pm.
- RECOMMENDATIONResolution2018-06-26-01Moved ByCouncillor CraigmileSeconded ByCouncillor Hainer
THAT the June 26, 2018 regular Council agenda be accepted as presented.
CARRIED
None.
- Councillor Hainer declared a conflict on this item.
- Councillor Winter declared a conflict on this item.
Having declared a matter of pecuniary interest, Councillor Winter vacated his seat at the Council table.
Having declared a matter of pecuniary interest, Councillor Hainer vacated her seat at the Council table.
Mayor Strathdee stated "This Public Meeting is being held in accordance with Section 34 of the Planning Act, RSO 1990.
The purpose of the Public Meeting is to solicit the public’s comments with respect to a proposed Zoning By-law Amendment initiated by the Corporation of the Town of St. Marys, the current owner of the subject property. The municipal address of the subject property is 45 Thames Road North.
The Zoning By-law Amendment Application proposes to change the zoning of the subject property from Residential Development (RD) to Institutional (I) Zone with site specific exceptions to specify permitted uses and reduce the maximum building height to 7 metres.
Tonight’s meeting is the mandatory Public Meeting held under the Planning Act. Council will make a decision regarding this matter during this evening’s meeting or at a future Council meeting. If you wish to be notified of Council’s decision, please leave your name and address with our CAO/Clerk Brent Kittmer.
I will now ask Mr. Kittmer to advise how notice was given and provide a summary of the comments received regarding this Application."
Brent Kittmer stated "Notice was given by first class mail to all land owners within 120 metres (400 feet) of the subject property, to those agencies as prescribed by Regulation, and signage advertising tonight’s meeting was posted on the property.
One written comment was received regarding this Application. In a letter dated May 22, 2018, the Upper Thames River Conservation Authority indicated that it has no objection to the Application."
The Mayor asked Councillor Van Galen to speak on behalf of the Planning Advisory Committee.
Councillor Van Galen stated "The Planning Advisory Committee made the following recommendation to St. Marys Town Council at its May 28, 2018 meeting:
THAT based on the review of the Application and comments received thus far, Planning Advisory Committee endorses in principle Application Z01-2018 from The Corporation of the Town of St. Marys for a Zoning By-law Amendment affecting 45 Thames Road North, St. Marys, and Committee recommends to St. Marys Town Council that it proceed with the statutory public meeting to be scheduled for June 26, 2018."
Mark Stone, Town Planner, stated "The subject property is approximately 0.29 hectares (0.7 acres) in size and is currently vacant. The Town currently owns the property and has entered into an agreement of purchase and sale, to be sold for institutional purposes.
The subject property is designated Residential according to the Town’s Official Plan and zoned Residential Development (RD) according to the Town’s Zoning By-law.
In addition to a wide range of residential uses, institutional uses are also permitted on lands designated Residential. The Town has initiated the Zoning By-law Amendment Application to rezone the property to Institutional Zone with site specific provisions to limit permitted uses to: a private club, church, government administrative office, day nursery, nursery school, museum, meeting room facility, passive recreational uses and a park. In addition, site specific provisions will limit the height of any building to a maximum of 7 metres.
A site plan application has not submitted to date however prior to any proposed development of the site, site plan approval will be required.
A concept plan has been included with the application to provide an illustration of what development could look like based on zoning regulations that will apply under institutional zone. However, building location, size, etc. are still to be determined."
Mayor Strathdee called upon Steven Hearn of St. James Club #73 and Rick Culbert to speak on the matter.
Mr. Steven Hearn, President of St. James Club #73, provided a brief history of the Club's existence in St. Marys and explained the reason for the zoning application.
Mr. Rick Culbert, CEO of Veterinary Purchasing, explained the needs of the organization for facility expansion.
Mayor Strathdee asked if there were any members of the public questions who wished to speak to the zoning application.
No members of the public came forward.
Mr. Hearn thanked the Town for their consideration on this matter.
Mayor Strathdee stated "I would like to thank those in attendance for their comments. Should Council proceed with the passage of the Zoning By-law Amendment, notice of passing will be provided as prescribed by the Planning Act and a 20-day appeal period to the Local Planning Appeal Tribunal applies."
- RECOMMENDATIONResolution2018-06-26-02Moved ByCouncillor PopeSeconded ByCouncillor Van Galen
THAT the June 26, 2018 regular Council meeting be adjourned at 6:03pm to hold a statutory public meeting as required under the Planning Act; and
THAT a Public Meeting to consider a planning application for 45 Thames Road North be opened at 6:04pm.
CARRIED - RECOMMENDATIONResolution2018-06-26-03Moved ByCouncillor Van GalenSeconded ByCouncillor Osborne
THAT this public meeting be adjourned at 6:15pm; and
THAT the June 26, 2018 regular Council meeting reconvene at 6:15pm.
CARRIED
Councillors Winter and Hainer returned to their seats at the Council table.
- RECOMMENDATIONResolution2018-06-26-04Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT the June 12,2018 regular Council meeting minutes be approved and signed and sealed by the Mayor and the Clerk.
CARRIED
- RECOMMENDATIONResolution2018-06-26-05Moved ByCouncillor CraigmileSeconded ByCouncillor Van Galen
THAT the June 19, 2018 Strategic Priorities Committee meeting minutes be approved and signed and sealed by the Mayor and the Clerk; and
THAT Items 5.1 and 5.2 be raised for discussion.
CARRIED - RECOMMENDATIONResolution2018-06-26-06Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT the Pyramid Recreation Centre Business Plan be approved.
CARRIED - RECOMMENDATIONResolution2018-06-26-07Moved ByCouncillor WinterSeconded ByCouncillor Osborne
THAT the draft Council Code of Conduct be accepted and referred to the Town's Integrity Commissioner for review.
CARRIED
Council deliberated the correspondence from UTRCA.
Mr. Ian Wilcox, General Manager of Upper Thames River Conservation Authority (UTRCA), addressed Council regarding the correspondence and the desire of UTRCA to work with the all stakeholders to ensure open communication.
- RECOMMENDATIONResolution2018-06-26-08Moved ByCouncillor HainerSeconded ByCouncillor Van Galen
THAT Staff report back to Council on the future meetings between representatives of the Town, the St. Marys Golf and Country Club, and the UTRCA.
CARRIED - RECOMMENDATIONResolution2018-06-26-09Moved ByCouncillor CraigmileSeconded ByCouncillor Osborne
THAT the correspondence from Upper Thames River Conservation Authority regarding response to May 9, 2018 letter regarding UTRCA operations and management inquiries be received.
CARRIED
- Councillor Van Galen declared a conflict on this item.
Having declared a matter of pecuniary interest, Councillor Van Galen vacated his seat at the Council table.
Council discussed the correspondence and the recommendation from Staff.
- RECOMMENDATIONResolution2018-06-26-10Moved ByCouncillor WinterSeconded ByCouncillor Craigmile
THAT the correspondence from the Front Porch Show regarding insurance coverage be received; and
THAT Council denies the request for the Front Porch Show to be a Town event.
CARRIED
Councillor Van Galen returned to his seat at the Council table.
Grant Brouwer spoke to DEV 27-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-06-26-11Moved ByCouncillor OsborneSeconded ByCouncillor Pope
THAT DEV-27 2018 June Monthly Report (Building and Development) be received for information.
CARRIED
- Councillor Hainer declared a conflict on this item.
- Councillor Winter declared a conflict on this item.
Having declared a matter of pecuniary interest, Councillor Winter vacated his seat at the Council table.
Having declared a matter of pecuniary interest, Councillor Hainer vacated her seat at the Council table.
Mark Stone spoke to DEV 28-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-06-26-12Moved ByCouncillor CraigmileSeconded ByCouncillor Osborne
THAT DEV 28-2018 Application for Zoning By-law Amendment (Z01-2018) 45 Thames Road North be received; and
THAT Council approve the Zoning By-law Amendment Application for 45 Thames Road North on the basis that no significant concerns are raised by the public or members of Council at the statutory public meeting; and
THAT Council enact Zoning By-law Z127-2018 for 45 Thames Road North.
CARRIED
Councillors Hainer and Winter returned to their seats at the Council table.
Matthew Corbett spoke to CEO 01-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-06-26-13Moved ByCouncillor Winter
THAT Council approve the funding request from the St. Marys Public Library Board for up to $50,000 to maximize the current Library Space in conjunction with the carpet and paint renovation in September 2018.
- RECOMMENDATIONResolution2018-06-26-14Moved ByCouncillor Van GalenSeconded ByCouncillor Hainer
THAT Council refer the funding request from the St. Marys Public Library Board for up to $50,000 to maximize the current Library Space to the 2019 budget; and
THAT the St. Marys Library Board be requested to seek out grant opportunities through the Enabling Accessibility Program to offset the project costs.
CARRIED
Brent Kittmer and Lisa Lawrence spoke to CAO 24-2018 report and responded to questions from Council.
Having declared a pecuniary interest with respect to matters related to the property sale of 45 Thames Road North addressed during the CAO's monthly report, Councillors Winter and Hainer vacated their seats at the Council table during the review of this portion of the report.
- RECOMMENDATIONResolution2018-06-26-15Moved ByCouncillor CraigmileSeconded ByCouncillor Van Galen
THAT CAO 24-2018 June Monthly Report (Administration and Human Resources) be received for information.
CARRIED
Councillors Hainer and Winter returned to their seats at the Council table.
Lisa Lawrence spoke to HR 01-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-06-26-16Moved ByCouncillor OsborneSeconded ByCouncillor Van Galen
THAT HR 01-2018 Council Remuneration be received.
CARRIED
Trisha McKibbin spoke to COR 17-2018 report and responded to question from Council.
- RECOMMENDATIONResolution2018-06-26-17Moved ByCouncillor WinterSeconded ByCouncillor Craigmile
THAT COR 17-2018 June Monthly Report (Corporate Services) be received for information.
CARRIED
8.5
Jim Brown spoke to FIN 12-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-06-26-18Moved ByCouncillor CraigmileSeconded ByCouncillor Pope
THAT FIN 12-2018 June Monthly Report (Finance) be received for information.
CARRIED
Jim Brown spoke to FIN 13-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-06-26-19Moved ByCouncillor PopeSeconded ByCouncillor Hainer
THAT FIN 13-2018 Annual Insurance Renewal be received; and
THAT Council approve the renewal of the 2018 insurance policy with Frank Cowan Company.
- RECOMMENDATIONResolution2018-06-26-20Moved ByCouncillor CraigmileSeconded ByCouncillor Van Galen
THAT resolution 2018-06-26-19 be amended to include:
THAT Staff be directed to gather comparative quotes in 2019.
CARRIED - RECOMMENDATIONResolution2018-06-26-19Moved ByCouncillor PopeSeconded ByCouncillor Hainer
THAT FIN 13-2018 Annual Insurance Renewal be received; and
THAT Council approve the renewal of the 2018 insurance policy with Frank Cowan Company; and
THAT Staff be directed to gather comparative quotes in 2019.
CARRIED
Council recessed at 8:12pm.
Mayor Strathdee called the meeting back to order at 8:23pm.
Councillor Pope departed the meeting.
Richard Anderson spoke to FD 07-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-06-26-21Moved ByCouncillor HainerSeconded ByCouncillor Craigmile
THAT FD 07-2018 June Monthly Report (Emergency Services) be received for information.
CARRIED
Richard Anderson spoke to FD 08-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-06-26-22Moved ByCouncillor CraigmileSeconded ByCouncillor Hainer
THAT FD 08-2018 Fire Prevention Officer Duties and Responsibilities be received for information.
CARRIED
Brent Kittmer, in the absence of Stephanie Ische, spoke to DCS 14-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-06-26-23Moved ByCouncillor CraigmileSeconded ByCouncillor Osborne
THAT DCS 14-2018 June Monthly Report (Community Services) be received for information.
CARRIED
8.8
Jed Kelly spoke to PW 35-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-06-26-24Moved ByCouncillor OsborneSeconded ByCouncillor Craigmile
THAT PW 35-2018 June Monthly Report (Public Works) be received for information.
CARRIED
Jed Kelly spoke to PW 38-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-06-26-25Moved ByCouncillor WinterSeconded ByCouncillor Van Galen
THAT PW 38-2018 Service Club Sign Applications be received; and
THAT Council approve the St. Marys Community Players application to install a logo sign on each of the Service Club Sign structures.
CARRIED
None.
11.
- Councillor Hainer declared a conflict on this item.
- Councillor Winter declared a conflict on this item.
Having declared a matter of pecuniary interest, Councillors Winter and Hainer vacated their seats at the Council table.
- RECOMMENDATIONResolution2018-06-26-26Moved ByCouncillor Van GalenSeconded ByCouncillor Craigmile
THAT By-Law Z127-2018, being a by-law to amendment the Zoning By-law, be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
Councillors Winter and Hainer returned to their seats at the Council table.
Mayor Strathdee reviewed the upcoming meetings as presented on the agenda.
- RECOMMENDATIONResolution2018-06-26-27Moved ByCouncillor CraigmileSeconded ByCouncillor Osborne
THAT By-Law 62-2018, being a by-law to confirm the proceedings of June 26, 2018 regular Council meeting, be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
14.
- RECOMMENDATIONResolution2018-06-22-28Moved ByCouncillor OsborneSeconded ByCouncillor Craigmile
THAT this regular meeting of Council adjourn at 9:05p.m.
CARRIED