MINUTES
Regular Council
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| Date: |
| Time: | - |
| Location: | Council Chambers, Town Hall |
| Council Present |
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| Staff Present |
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Mayor Strathdee called the meeting to order at 6:00pm.
Mayor Strathdee asked Council to pause for a moment of silence to reflect on the recent tragedy in Humboldt, Saskatchewan.
Mayor Strathdee stated that a condolence book has been placed at the Pyramid Recreation Centre available for the public to sign which will in turn be sent to Humboldt.
- RECOMMENDATIONResolution2018-04-10-01Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT the April 10, 2018 regular Council meeting agenda be accepted as presented.
CARRIED
Frank Doyle of St. Marys Independent newspaper inquired if the Town is responsible for updating the voters list for the upcoming municipal election.
Trisha McKibbin stated that residents may visit VoterLookup.ca to determine if they are on the municipal voters list.
Mr. Doyle inquired the process if the resident is not on the municipal voters list.
Ms. McKibbin stated that in the near future the resident will be able to access a module on the Town website for the purpose of requesting the necessary modifications to the municipal voters list. Should a resident wish additional assistance, they may call or visit the Clerk's Department.
- Councillor Van Galen declared a conflict on this item.
Councillor Van Galen vacated his seat.
Gary Austin spoke to the delegation from the St. Marys Community Players and responded to questions from Council.
Council discussed the proposed final finish for the flooring and the procurement policy.
- RECOMMENDATIONResolution2018-04-10-02Moved ByCouncillor PopeSeconded ByCouncillor Osborne
THAT the delegation from St. Marys Community Players regarding balcony raking renovation plan be received.
CARRIED
Councillor Van Galen returned to his seat at Council.
Mr. Geoff Hogan spoke to the SWIFT delegation and responded to questions from Council.
Council sought clarification in the ask within the presentation for a $50,000 commitment compared to the $300,000 commitment in letter to Council dated January 12, 2018.
Mr. Hogan stated the figure presented in the letter is an error.
Council asked Mr. Hogan to confirm the formula used to determine St. Marys' share.
Council discussed the last mile approach for the Town.
Staff sought clarification regarding the organizations that could seek funding from SWIFT.
Council discussed CRTC regulations and how it plays a role into future infrastructure growth.
- RECOMMENDATIONResolution2018-04-10-03Moved ByCouncillor WinterSeconded ByCouncillor Pope
THAT the delegation from Southwestern Integrated Fibre Technologies Inc. regarding St. Marys participation be received; and
THAT staff report back to Council with information on how participating in the SWIFT initiative will support Council's strategic goal for last mile fibre in St. Marys.
CARRIED
- RECOMMENDATIONResolution2018-04-10-04Moved ByCouncillor CraigmileSeconded ByCouncillor Van Galen
THAT the March 27, 2018 regular Council meeting minutes be approved and signed and sealed by the Mayor and the Clerk.
CARRIED
- RECOMMENDATIONResolution2018-04-10-05Moved ByCouncillor WinterSeconded ByCouncillor Craigmile
THAT the correspondence from the City of Stratford regarding the joint Federation of Ontario Public Libraries / Ontario Library Association support be received.
CARRIED
- RECOMMENDATIONResolution2018-04-10-06Moved ByCouncillor Van GalenSeconded ByCouncillor Hainer
THAT the correspondence from the Township of Zorra regarding the High Speed Rail Plan be received; and
THAT High Speed Rail is only one viable option to improve transportation in Southwestern Ontario; and
THAT the Environmental Assessment must also include other viable options to improve transportation in Southwestern Ontario; and
THAT all committees created for the purpose of High Speed Rail also have representation from the Councils and community members / organizations directly affected by this proposed High Speed Rail plan.
CARRIED
- RECOMMENDATIONResolution2018-04-10-07Moved ByCouncillor CraigmileSeconded ByCouncillor Van Galen
THAT the correspondence from Hydro One Networks Inc. regarding a priority wood pole replacement in St. Marys be received.
CARRIED
- Councillor Craigmile declared a conflict on this item.
Councillor Craigmile excused himself from Council table.
Brent Kittmer spoke to CAO 12-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-10-08Moved ByCouncillor WinterSeconded ByCouncillor Van Galen
THAT CAO 12-2018 St. Marys Memorial Hospital Foundation Fee Waiver Request be received; and
THAT Council approves a variance to the Community Grant Program to fund the request from the St. Marys Memorial Hospital Foundation to waive building and planning fees for the Tradition Mutual Wellness Centre expansion.
CARRIED
- Councillor Van Galen declared a conflict on this item.
Councillor Craigmile returned to his seat at Council.
Councillor Van Galen excused himself from Council table.
Brent Kittmer spoke to DEV 15-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-10-09Moved ByCouncillor CraigmileSeconded ByCouncillor Pope
THAT DEV 15-2018 Town hall Auditorium Balcony Raking Renovation Plan be received; and
THAT Council approves the proposed Town Hall Auditorium Balcony Raking Renovation Plan; and
THAT the Town pay 50%, to a maximum of $3,000, for the balcony renovation to be funded by an approved variance to the Facilities 2018 Operating Budget.
CARRIED
Councillor Van Galen returned to his seat.
Council took a brief recess at 7:20pm.
Mayor Strathdee called the meeting back to order at 7:26pm.
Councillor Craigmile spoke to the minutes and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-10-10Moved ByCouncillor PopeSeconded ByCouncillor Osborne
THAT the March 15, 2018 Bluewater Recycling Association Board of Directors' meeting highlights be received.
CARRIED
Councillor Winter spoke to the minutes and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-10-11Moved ByCouncillor WinterSeconded ByCouncillor Hainer
THAT the February 8, 2018 St. Marys Public Library Board meeting minutes be received.
CARRIED
Councillor Winter spoke to the minutes and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-10-12Moved ByCouncillor WinterSeconded ByCouncillor Craigmile
THAT the March 15, 2018 Municipal Shared Services Committee meeting draft minutes be received.
CARRIED
Councillor Osborne spoke to the minutes and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-10-13Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT the February 21, 2018 Perth District Health Unit Board meeting minutes be received.
CARRIED
Councillors Van Galen and Pope spoke to the minutes and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-10-14Moved ByCouncillor CraigmileSeconded ByCouncillor Van Galen
THAT the February 21, 2018 Spruce Lodge Board of Management meeting minutes be received.
CARRIED
No recent minutes provided.
Councillor Hainer spoke to the recent minutes and responded to questions from Council.
Mayor Strathdee noted an error that S. Croft was present.
- RECOMMENDATIONResolution2018-04-10-15Moved ByCouncillor OsborneSeconded ByCouncillor Hainer
THAT the March 6, 2018 Accessibility Advisory Committee meeting draft minutes be received; and
THAT the March 13, 2018 Accessibility Advisory Committee meeting draft minutes be received.
CARRIED
Councillor Pope spoke to the minutes and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-10-16Moved ByCouncillor CraigmileSeconded ByCouncillor Pope
THAT the February 15, 2018 St. Marys Business Improvement Area meeting draft minutes be received.
CARRIED
9.2.3
Councillor Hainer spoke to the minutes and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-10-17Moved ByCouncillor HainerSeconded ByCouncillor Osborne
THAT the February 23, 2018 Canadian Baseball Hall of Fame and Museum Board of Directors meeting minutes be received.
CARRIED
No recent meetings.
Councillor Van Galen spoke to the minutes and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-10-18Moved ByCouncillor CraigmileSeconded ByCouncillor Winter
THAT the March 21, 2018 Community Policing Advisory Committee meeting minutes be received.
CARRIED
Councillor Pope spoke to the minutes and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-10-19Moved ByCouncillor OsborneSeconded ByCouncillor Craigmile
THAT the March 28, 2018 Economic Development Advisory Committee meeting draft minutes be received.
CARRIED
Councillor Pope spoke to the minutes and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-10-20Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT the February 10, 2018 Heritage St. Marys meeting minutes be received.
CARRIED
Councillor Winter spoke to the minutes and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-10-21Moved ByCouncillor WinterSeconded ByCouncillor Van Galen
THAT the March 14, 2018 St. Marys Museum Board meeting draft minutes be received; and
THAT agenda item 6.0.a. be raised for discussion.
CARRIED - RECOMMENDATIONResolution2018-04-10-22Moved ByCouncillor Winter
THAT the St. Marys Museum Board recommends to Council that the staffing level at the Museum be increased to 2.0 FTE in the 2019 budget.
Councillor Van Galen spoke to the minutes and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-10-23Moved ByCouncillor CraigmileSeconded ByCouncillor Van Galen
THAT the March 19, 2018 Planning Advisory Committee meeting minutes be received.
CARRIED
Councillor Winter spoke to the minutes and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-10-24Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT the March 26, 2018 Heritage Conservation District Advisory Committee meeting draft minutes be received.
CARRIED
Councillor Craigmile stated that minutes of the recent meeting will be coming shortly.
No recent meeting.
Councillor Craigmile spoke to a recent meeting's activities.
No recent meetings.
Mr. Kittmer stated that a public meeting will be held on May 15, 2018 with more information to follow.
None.
None.
12.
None.
Mayor Strathdee reviewed the upcoming meetings as presented in the agenda.
Council took a brief recess at 8:23pm.
Mayor Strathdee called the meeting back to order at 8:27pm.
- RECOMMENDATIONResolution2018-04-10-25Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT Council move into a session that is closed to the public at 8:28pm as authorized under the Municipal Act, Section 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees, and (d) labour relations or employee negotiations.
CARRIED
Mayor Strathdee reported that a closed session was held and one matter was considered related to employee relations matters. There is nothing future to report at this time.
- RECOMMENDATIONResolution2018-04-10-26Moved ByCouncillor OsborneSeconded ByCouncillor Hainer
THAT Council rise from a closed session at 9:20pm.
CARRIED
- RECOMMENDATIONResolution2018-04-10-27Moved ByCouncillor Van GalenSeconded ByCouncillor Hainer
THAT By-Law 36-2018, being a by-law to confirm the proceedings of April 10, 2018 regular Council meeting, be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
17.
- RECOMMENDATIONResolution2018-04-10-28Moved ByCouncillor CraigmileSeconded ByCouncillor Van Galen
THAT this regular meeting of Council adjourn at 9:21pm.
CARRIED