MINUTES
Regular Council
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| Date: |
| Time: | - |
| Location: | Council Chambers, Town Hall |
| Council Present |
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| Staff Present |
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Mayor Strathdee called the meeting to order at 6:00pm.
Mayor Strathdee asked Council to pause for a moment of silence to reflect on the recent tragedy in Toronto, Ontario.
None declared.
Council requested that the prepared resolution read 2018, not 2017.
- RECOMMENDATIONResolution2018-04-24-01Moved ByCouncillor CraigmileSeconded ByCouncillor Van Galen
THAT the April 24, 2018 regular Council meeting agenda be accepted as presented.
CARRIED
None presented.
Cathie Szmon, BIA Treasurer, presented the 2018 BIA budget and responded to questions from Council.
Julie Docker-Johnson responded to questions from Council in regards to the BIA's proposed public art project.
- RECOMMENDATIONResolution2018-04-24-02Moved ByCouncillor WinterSeconded ByCouncillor Osborne
THAT the delegation from the St. Marys Business Improvement Area regarding the 2018 BIA Levy be received; and
THAT Council approve the 2018 BIA Levy; and
THAT the 2018 BIA Levy summarized in Schedule A to By-Law 39-2018 be approved.
CARRIED
- RECOMMENDATIONResolution2018-04-24-03Moved ByCouncillor CraigmileSeconded ByCouncillor Hainer
THAT the April 10, 2018 regular Council meeting minutes be approved and signed and sealed by the Mayor and the Clerk.
CARRIED
Council discussed the April 17, 2018 minutes of the Strategic Priorities Committee including the concerns raised by Mr. Courtnage and Mr. Staffen. Council discussed the potential impact of the current operating practices of the UTRCA. Council directed staff to prepare correspondence to the Board of the UTRCA whereby Mr. Courtnage and Mr. Staffen's report was be introduced, and a response from the Board would be requested.
- RECOMMENDATIONResolution2018-04-24-04Moved ByCouncillor Van GalenSeconded ByCouncillor Craigmile
THAT the Council of the Town of St. Marys is concerned that the Wildwood reservoir has been operating outside of the UTRCA guidelines, placing lives and property at risk; and
THAT Council ask the Board of the UTRCA to address Council's concerns and those of Mr. Courtnage and Mr. Staffen that were raised at the Strategic Priorities Committee meeting on April 17, 2018.
CARRIED - RECOMMENDATIONResolution2018-04-24-05Moved ByCouncillor Van GalenSeconded ByCouncillor Winter
THAT the April 17, 2018 Strategic Priorities Committee meeting minutes be approved and signed and sealed by the Mayor and the Clerk.
CARRIED
- RECOMMENDATIONResolution2018-04-24-06Moved ByCouncillor WinterSeconded ByCouncillor Craigmile
THAT the correspondence from Falun Dafa Association Canada regarding 26th Anniversary be received.
CARRIED
- RECOMMENDATIONResolution2018-04-24-07Moved ByCouncillor HainerSeconded ByCouncillor Winter
THAT the correspondence from Upper Thames River Conservation Authority regarding budget approval be received.
CARRIED
- RECOMMENDATIONResolution2018-04-24-08Moved ByCouncillor HainerSeconded ByCouncillor Van Galen
THAT the correspondence from MPP Hardeman regarding Bill 16, Respecting Municipal Authority Over Landfilling Sites be received.
CARRIED
- RECOMMENDATIONResolution2018-04-24-09Moved ByCouncillor HainerSeconded ByCouncillor Van Galen
THAT the correspondence from the Ministry of Agriculture, Food and Rural Affairs regarding the 2018 Premier's Award for the Agi-Food Innovation Excellence be received; and
THAT staff be instructed to bring back a nomination recommendation to Council.
CARRIED
- RECOMMENDATIONResolution2018-04-24-10Moved ByCouncillor HainerSeconded ByCouncillor Craigmile
THAT the correspondence from the Ministry of Municipal Affairs and Housing regarding Inclusionary Zoning be received; and
THAT the correspondence from the Ministry be referred to staff for analysis in the forthcoming report on tools and policies municipalities can implement to encourage attainable housing.
CARRIED
Brent Kittmer and Lisa Lawrence spoke to CAO 14-2018 and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-24-11Moved ByCouncillor WinterSeconded ByCouncillor Hainer
THAT CAO 14-2018 April Monthly Report (Administration and Human Resources) be received for information.
CARRIED
Trisha McKibbin spoke to COR 11-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-24-12Moved ByCouncillor HainerSeconded ByCouncillor Craigmile
THAT COR 11-2018 April Monthly Report (Corporate Services) be received for information.
CARRIED
Trisha McKibbin spoke to COR 12-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-24-13Moved ByCouncillor HainerSeconded ByCouncillor Osborne
THAT COR 12-2018 Canadian Baseball Hall of Fame and Museum Request be received; and
THAT Council authorize the Clerk to prepare a letter deeming the Induction Weekend as a municipally significant public event addressed to the Alcohol and Gaming Commission of Ontario; and
THAT an exemption to the Noise By-law be approved for the Canadian Baseball Hall of Fame and Museum for June 16 and June 17, 2018; and,
THAT Council approve the request by the CBHFM for the Town to contribute 50% of the cost, to a maximum of $650.00, to purchase a new CBHFM Induction banner for Queen Street; and
THAT Council approve a variance to the Sign By-law for the installation of the Canadian Baseball Hall of Fame Induction Week-end banner from May 1, 2018 to June 30, 2018.
CARRIED
8.3
Jim Brown spoke to FIN 10-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-24-14Moved ByCouncillor CraigmileSeconded ByCouncillor Hainer
THAT FIN 10-2018 April Monthly Report (Finance) be received for information.
CARRIED
Fire Chief Anderson spoke to FD 04-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-24-15Moved ByCouncillor HainerSeconded ByCouncillor Osborne
THAT FD 04-2018 April Monthly Report (Emergency Services) be received for information.
CARRIED
Grant Brouwer spoke to DEV 16-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-24-16Moved ByCouncillor CraigmileSeconded ByCouncillor Van Galen
THAT DEV 16-2018 April Monthly Report (Building and Development) be received for information.
CARRIED
Grant Brouwer spoke to DEV 17-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-24-17Moved ByCouncillor Van GalenSeconded ByCouncillor Hainer
THAT DEV 17-2018 Old Water Tower Restoration be received; and,
THAT the procurement for DEV 17-2018 Old Water Tower Restoration be awarded to Robertson Restoration for the procured price of $134,337.08, inclusive of all taxes and
THAT, subject to the requirements of the procurement by-law, staff be authorized to approve any necessary contingencies during the restoration of the Old Water Tower project up to, but not exceeding, $26,800.00; and
THAT By-Law 37-2018 authorizing the Mayor and the Clerk to sign the associated agreement be approved.
CARRIED
Grant Brouwer spoke to DEV 18-2018 report and responded to questions from Council.
- Resolution2018-04-24-18Moved ByCouncillor OsborneSeconded ByCouncillor Winter
THAT DEV 18-2018 Town Hall and Library Window Restoration and Replacement be received; and
THAT the procurement for Town Hall and Library Window Restoration and Replacement be awarded to IntegriBuild Construction Management Inc. for the procured price of $503,232.03, inclusive of all taxes and contingencies; and
THAT, subject to the requirements of the procurement by-law, staff be authorized to approve any necessary contingencies during the restoration of the Town Hall and Library Window Restoration and Replacement project up to, but not exceeding, $50,000.00; and
THAT By-Law 38-2018 authorizing the Mayor and the Clerk to sign the associated agreement be approved.
CARRIED
Council recessed at 8:00pm.
Mayor Strathdee called the meeting back to order at 8:07pm.
Stephanie Ische spoke to DCS 08-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-24-19Moved ByCouncillor HainerSeconded ByCouncillor Osborne
THAT DCS 08-2018 April Monthly Report (Community Services) be received for information.
CARRIED
Stephanie Ische spoke to DCS 07-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-24-20Moved ByCouncillor CraigmileSeconded ByCouncillor Hainer
THAT DCS 07-2018 Lions Club in kind request be received; and
THAT Council approve the Lions Club request to amend their Cadzow Park contribution agreement to include one free rental of the PRC 2/3 hall per year for 10 years; and
THAT By-law 44-2018, being a by-law to amend By-Law 101 of 2017, be approved.
CARRIED
8.7
Jed Kelly spoke to PW 20-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-24-21Moved ByCouncillor CraigmileSeconded ByCouncillor Osborne
THAT PW 20-2018 April Monthly Report (Public Works) be received for information.
CARRIED
Jed Kelly spoke to PW 22-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-24-22Moved ByCouncillor Van GalenSeconded ByCouncillor Craigmile
THAT PW 22-2018 Award for RFT-PW-11-2018 Supply and Installation of Surface Treatment Roadways on Various Streets be received; and
THAT the procurement for the supply and installation of Surface Treatment roadways on various streets be awarded to MSO Construction Limited for the bid price of $117,613.23, inclusive of all taxes and contingencies; and
THAT By-Law 40-2018 authorizing the Mayor and the Clerk to sign the associated agreement be approved.
CARRIED
Jed Kelly spoke to PW 23-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-24-23Moved ByCouncillor HainerSeconded ByCouncillor Winter
THAT PW 23-2018 Award for RFT-PW-06-2018 Construction, Replacement, and Repairs of Sidewalk, Curb and Gutter on Various Streets be received; and
THAT the procurement for the construction, replacement and repairs of sidewalk, curb and gutter on various streets be awarded to 465929 Ontario Ltd. (Nicholson Concrete) for the bid price of $165,251.20, inclusive of all taxes and contingencies; and
THAT By-Law 41-2018 authorizing the Mayor and the Clerk to sign the associated agreement be approved.
CARRIED
8.7.4
Jed Kelly spoke to PW 25-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-24-24Moved ByCouncillor HainerSeconded ByCouncillor Craigmile
THAT PW 25-2018 Award for RFP-PW-05-2018 Supply and Delivery of One New Compact Tractor and Accessories be received; and
THAT the procurement for a new Kubota compact tractor and accessories be awarded to D&S Downham Equipment for the procured price of $58,153.45, inclusive of all taxes and contingencies; and
THAT By-Law 42-2018 authorizing the Mayor and the Clerk to sign the associated agreement be approved.
CARRIED
Jed Kelly spoke to PW 26-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-24-25Moved ByCouncillor CraigmileSeconded ByCouncillor Winter
THAT PW 26-2018 Service Club Sign Structures be received; and
THAT Council approve the construction and installation in the amount of $27,669.18 to Signs Ontario Ltd.; and
THAT By-Law 43-2018 authorizing the Mayor and the Clerk to sign the associated agreement be approved.
CARRIED
Jed Kelly spoke to PW 27-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-04-24-26Moved ByCouncillor HainerSeconded ByCouncillor Van Galen
THAT PW 27-2018 Service Club Sign Applications be received; and
THAT Council approve the Royal Canadian Legion Perth Regiment Veterans Branch 236’s application to install a logo sign on each of the Service Club Sign structures; and
THAT Council approve the Lions Club St. Marys’ application to install a logo sign on each of the Service Club Sign structures; and
THAT Council approve the Leo Club St. Marys’ application to a install logo sign on each of the Service Club Sign structures; and
THAT Council approve the Order of the Eastern Star St. Marys Chapter #121’s application to install a logo sign on each of the Service Club Sign structures; and
THAT Council approve the St. Marys Farmers’ Market’s application to install a logo signs on each of the Service Club Sign structures; and
THAT Council approve the Rotary Club of St. Marys’ application to install a logo sign on each of the Service Club Sign structures; and
THAT Council approve the St. Marys Kinsmen Club’s application to install a logo sign on each of the Service Club Sign structures.
CARRIED
None raised.
None.
11.
- RECOMMENDATIONResolution2018-04-24-27Moved ByCouncillor OsborneSeconded ByCouncillor Craigmile
THAT By-Laws 37-2018 through 44-2018 be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
Mayor Strathdee reviewed the upcoming meetings as presented on the agenda and reminded Council of the Strategic Priorities Committee meeting recently scheduled for May 28, 2018 at 9:00am.
None.
- RECOMMENDATIONResolution2018-04-24-28Moved ByCouncillor CraigmileSeconded ByCouncillor Osborne
THAT By-Law 45-2018, being a by-law to confirm the proceedings of April 24, 2018 regular Council meeting, be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
15.
- RECOMMENDATIONResolution2018-04-24-29Moved ByCouncillor Van GalenSeconded ByCouncillor Craigmile
THAT this regular meeting of Council adjourn at 8:45pm.
CARRIED