MINUTES
Regular Council
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| Date: |
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| Location: | Council Chambers, Town Hall |
| Council Present |
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| Council Regrets |
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| Staff Present |
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Mayor Strathdee called the meeting to order at 6:00pm.
None declared.
- RECOMMENDATIONResolution2018-03-27-01Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT the March 27, 2018 regular Council meeting agenda be accepted as presented.
CARRIED
None presented.
Chris West presented a video presentation to Council that showed an aerial view of the GMC property and the All Roads Chrysler property.
Mr. West highlighted his business request regarding the severance of property from GMC to All Roads.
- RECOMMENDATIONResolution2018-03-27-02Moved ByCouncillor OsborneSeconded ByCouncillor Craigmile
THAT the delegation from Chris West regarding a business request be received.
CARRIED
- RECOMMENDATIONResolution2018-03-27-03Moved ByCouncillor CraigmileSeconded ByCouncillor Osborne
THAT the February 27, 2018 regular Council meeting minutes be approved as amended and signed and sealed by the Mayor and the Clerk.
CARRIED
- RECOMMENDATIONResolution2018-03-27-04Moved ByCouncillor Van GalenSeconded ByCouncillor Pope
THAT the March 13, 2018 regular Council meeting minutes be approved as amended and signed and sealed by the Mayor and the Clerk.
CARRIED
- RECOMMENDATIONResolution2018-03-27-05Moved ByCouncillor CraigmileSeconded ByCouncillor Osborne
THAT the March 20, 2018 Strategic Priorities Committee meeting minutes be received and signed and sealed by the Mayor and the Clerk; and
THAT item 6.1 be raised for discussion.
CARRIED
- RECOMMENDATIONResolution2018-03-27-06Moved ByCouncillor Van GalenSeconded ByCouncillor Winter
THAT the draft Recreation and Leisure Plan be adopted as presented.
CARRIED
- RECOMMENDATIONResolution2018-03-27-07Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT the correspondence from Perth County regarding Accessibility Forum 2018 agenda be received.
CARRIED
Lisa Lawrence, in the absence of Brent Kittmer, spoke to the administration portion of CAO 11-2018 and continued to address the human resources section of the report. Ms. Lawrence responded to questions from Council.
- Resolution2018-03-27-08Moved ByCouncillor CraigmileSeconded ByCouncillor Pope
THAT CAO 11-2018 March Monthly Report (Administration and Human Resources) be received for information.
CARRIED
Trisha McKibbin spoke to COR 08-2018 report and responded to questions from Council.
- Resolution2018-03-27-09Moved ByCouncillor WinterSeconded ByCouncillor Craigmile
THAT COR 08-2018 March Monthly Report (Corporate Services) be received for information.
CARRIED
Trisha McKibbin spoke to COR 09-2018 report and responded to questions from Council.
- Resolution2018-03-27-10Moved ByCouncillor WinterSeconded ByCouncillor Van Galen
THAT COR 09-2018 Army, Navy and Air Force 2018 Request report be received; and
THAT Council authorize the Clerk to prepare a Letter of Non-Objection addressed to the Alcohol and Gaming Commission of Ontario stating that the Town does not object to the events; and
THAT an exemption to the Noise By-law be approved for the Army, Navy and Air Force for July 13 and July 14, 2018.
CARRIED
Trisha McKibbin spoke to COR 10-2018 report and responded to questions from Council.
- Resolution2018-03-27-11Moved ByCouncillor OsborneSeconded ByCouncillor Craigmile
THAT COR 10-2018 Memorandum of Understanding for the Station Gallery be received; and
THAT Council adopts By-law 33-2018 authorizing the Mayor and the Clerk to sign the MOU for the Station Gallery.
CARRIED
8.3
Jim Brown spoke to FIN 07-2018 report and responded to questions from Council.
- Resolution2018-03-27-12Moved ByCouncillor WinterSeconded ByCouncillor Pope
THAT FIN 07-2018 March Monthly Report (Finance) be received for information.
CARRIED
Jim Brown spoke to FIN 08-2018 report and responded to questions from Council.
- Resolution2018-03-27-13Moved ByCouncillor PopeSeconded ByCouncillor Van Galen
THAT FIN 08-2018 Treasurer 2017 Annual Reports be received.
CARRIED
Jim Brown spoke to FIN 09-2018 report and responded to questions from Council.
- Resolution2018-03-27-14Moved ByCouncillor WinterSeconded ByCouncillor Osborne
THAT FIN 09-2018 Variance to IT Department budget be received; and
THAT Council approve the variance to the IT Department budget in the amount of $17,928.51 for the purchase of Microsoft licenses; and
THAT the variance be funded through the 2017 budget surplus.
CARRIED
Fire Chief Anderson spoke to FD 03-2018 report and responded to questions from Council.
- Resolution2018-03-27-15Moved ByCouncillor CraigmileSeconded ByCouncillor Winter
THAT FD 03-2018 March Monthly Report (Emergency Services) be received for information.
CARRIED
Grant Brouwer spoke to DEV 13-2018 report and responded to questions from Council.
- Resolution2018-03-27-16Moved ByCouncillor PopeSeconded ByCouncillor Van Galen
THAT DEV 13-2018 March Monthly Report (Building and Development) be received for information.
CARRIED
Grant Brouwer spoke to DEV 14-2018 report and responded to questions from Council.
- Resolution2018-03-27-17Moved ByCouncillor Van GalenSeconded ByCouncillor Winter
THAT DEV 14-2018 Development Agreement – 256 Church Street South be received; and
THAT Council authorize the Mayor and the Clerk on behalf of the Town of St. Marys to enter into a Development Agreement between the Town of St. Marys and Marianne DeBrabandere; and
THAT By-law 31-2018 authorizing the Mayor and the Clerk to sign a development agreement be approved.
CARRIED
Grant Brouwer spoke to DEV 12-2018 report and responded to questions from Council.
- Resolution2018-03-27-18Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT DEV 12-2018 Sign By-Law Variance Request report be received; and
THAT a variance to the Sign-By-Law be given for the installation of three temporary signs for the Piecemakers Quilt Show from April 26, 2018 until April 28, 2018 at both entrances to the Pyramid Recreation Centre on 317 James Street South as well as the Old Water Tower on the southeast corner not in the daylight triangle.
CARRIED
Stephanie Ische spoke to DCS 06-2018 report and responded to questions from Council.
- Resolution2018-03-27-19Moved ByCouncillor WinterSeconded ByCouncillor Craigmile
THAT DCS 06-2018 March Monthly Report (Community Services) be received for information.
CARRIED
8.7
Jed Kelly spoke to PW 18-2018 report and responded to questions from Council.
- Resolution2018-03-27-20Moved ByCouncillor CraigmileSeconded ByCouncillor Pope
THAT PW 18-2018 March Monthly Report (Public Works) be received for information.
CARRIED
Jed Kelly spoke to PW 17-2018 report and responded to questions from Council.
- Resolution2018-03-27-21Moved ByCouncillor CraigmileSeconded ByCouncillor Osborne
THAT PW 17-2018, Award for New Water Storage Reservoir and Booster Pump Station be received; and,
THAT the procurement for the construction of the new water storage reservoir and booster pump station be awarded to H2Ontario Inc. for the procured price of $3,026,040.00, inclusive of all taxes and contingencies; and,
THAT Council approve the unbudgeted amount as identified in report PW 17-2018 for the amount of $332,042.23; and,
THAT By-Law 30-2018 authorizing the Mayor and the Clerk to sign the associated agreement be approved.
CARRIED
Jed Kelly spoke to PW 16-2018 report and responded to questions from Council.
- Resolution2018-03-27-22Moved ByCouncillor CraigmileSeconded ByCouncillor Osborne
THAT PW 16-2018 Flood Event Remediation report be received; and
THAT Council approve the allocation of $42,500 to remediate the Flats.
CARRIED
Jed Kelly spoke to PW 20-2018 report and responded to questions from Council.
- RECOMMENDATIONResolution2018-03-27-23Moved ByCouncillor PopeSeconded ByCouncillor Van Galen
THAT PW 20-2018 Service Club Sign By-Law report be received; and
THAT By-Law 32-2018 Service Club Sign be approved.
CARRIED
Mayor Strathdee passed the gavel to Deputy Mayor Craigmile.
Deputy Mayor Craigmile assumed the role of Chair.
Deputy Mayor Craigmile asked for a seconder to the motion.
Mayor Strathdee spoke to the notice of motion.
Deputy Mayor Craigmile passed the gavel back to Mayor Strathdee.
Mayor Strathdee resumed the Chair.
- RECOMMENDATIONResolution2018-03-27-24Moved ByMayor StrathdeeSeconded ByCouncillor Winter
THAT staff be directed to develop a terms of reference for a Green Committee. The committee will be appointed after the 2018 election and the mandate of the committee will be to advise Council on "green" initiatives, ecological matters, trails, the preservation of nature and other initiatives.
CARRIED
11.
- RECOMMENDATIONResolution2018-03-27-25Moved ByCouncillor OsborneSeconded ByCouncillor Craigmile
THAT By-Laws 30-2018 through 33-2018 be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
Mayor Strathdee reviewed the upcoming meetings as presented on the agenda.
Councillor Pope provided her regrets for April 24, 2018.
Council recessed at 7:34pm.
Mayor Strathdee called the meeting back to order at 7:39pm.
- RECOMMENDATIONResolution2018-03-27-26Moved ByCouncillor Van GalenSeconded ByCouncillor Craigmile
THAT Council move into a session that is closed to the public at 7:40pm as authorized under the Municipal Act, Section 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.
CARRIED
Mayor Strathdee reported a closed session was held. Two matters were considered related to property, advice that is subject to solicitor - client privilege, and a position or plan of the municipality. Council will consider resolutions in open session at this time related to the closed session discussions.
- RECOMMENDATIONResolution2018-03-27-27Moved ByCouncillor CraigmileSeconded ByCouncillor Pope
THAT Council rise from a closed session at 8:41pm.
CARRIED - RECOMMENDATIONResolution2018-03-27-28Moved ByCouncillor OsborneSeconded ByCouncillor Van Galen
THAT Council for the Town of St. Marys declare a portion of 480 Glass Street to be surplus to municipal needs; and
THAT staff be directed to initiate the sale of land process for a portion of 480 Glass Street to Quadro Communications; and
THAT staff be directed to proceed with the creation of a reference plan to separate a parcel of land from the municipally owned land known as 53254-0024, the location of Junction Station and St. Marys Dog Park; and
THAT staff be directed to register the reference plan after it has been prepared.
CARRIED - RECOMMENDATIONResolution2018-03-27-29Moved ByCouncillor WinterSeconded ByCouncillor Craigmile
THAT Council supports the decision and conditions of the Committee of Adjustment in respect to the consent to sever application for 449 Queen Street West; and
THAT Council delegate authority to the Chief Administrative Officer to take and to direct the taking of all steps the Chief Administrative Officer deems advisable in relation to the appeal brought by 619203 Ontario Limited, Ontario Municipal Board Case Number PL171150, and any related proceedings, and or in relation to 449 Queen Street West and 425 Queen Street West, and to report to Council.
CARRIED - RECOMMENDATIONResolution2018-03-27-30Moved ByCouncillor PopeSeconded ByCouncillor Osborne
THAT By-Law 34-2018, being a by-law to delegate authority to the Chief Administrative Officer / Clerk for the purpose of an OMB hearing be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
- RECOMMENDATIONResolution2018-03-27-31Moved ByCouncillor Van GalenSeconded ByCouncillor Craigmile
THAT By-Law 35-2018, being a by-law to confirm the proceedings of March 27, 2018 regular Council meeting, be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
16.
- RECOMMENDATIONResolution2018-03-27-32Moved ByCouncillor Van GalenSeconded ByCouncillor Craigmile
THAT this regular meeting of Council adjourn at 8:50p.m.
CARRIED