AGENDA
Regular Council Meeting
| Meeting #: |
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| Date: |
| Time: | - |
| Location: | Council Chambers, Town Hall |
- RECOMMENDATION
THAT the March 27, 2018 regular Council meeting agenda be accepted as presented.
- RECOMMENDATION
THAT the delegation from Chris West regarding a business request be received.
6.1
- RECOMMENDATION
THAT the February 27, 2018 regular Council meeting minutes be approved and signed and sealed by the Mayor and the Clerk.
6.2
- RECOMMENDATION
THAT the March 13, 2018 regular Council meeting minutes be approved and signed and sealed by the Mayor and the Clerk.
6.3
Item 6.2, PW 10-2018 Service Club Sign By-Law will be reviewed within 8.7.4, Staff Reports.
Item 6.3, Video Surveillance Policy will be reviewed at a later date.
- RECOMMENDATION
THAT the March 20, 2018 Strategic Priorities Committee meeting minutes be received and signed and sealed by the Mayor and the Clerk; and
THAT item 6.1 be raised for discussion.
- RECOMMENDATION
THAT the draft Recreation and Leisure Plan be adopted as presented.
- RECOMMENDATION
THAT the correspondence from Perth County regarding Accessibility Forum 2018 agenda be received.
8.1.1
THAT CAO 11-2018 March Monthly Report (Administration and Human Resources) be received for information.
8.2.1
THAT COR 08-2018 March Monthly Report (Corporate Services) be received for information.
8.2.2
THAT COR 09-2018 Army, Navy and Air Force 2018 Request report be received; and
THAT Council authorize the Clerk to prepare a Letter of Non-Objection addressed to the Alcohol and Gaming Commission of Ontario stating that the Town does not object to the events; and
THAT an exemption to the Noise By-law be approved for the Army, Navy and Air Force for July 13 and July 14, 2018.
8.2.3
THAT COR 10-2018 Memorandum of Understanding for the Station Gallery be received; and
THAT Council adopts By-law 33-2018 authorizing the Mayor and the Clerk to sign the MOU for the Station Gallery.
8.3
8.3.1
THAT FIN 07-2018 March Monthly Report (Finance) be received for information.
8.3.2
THAT FIN 08-2018 Treasurer 2017 Annual Reports be received.
THAT FIN 09-2018 Variance to IT Department budget be received; and
THAT Council approve the variance to the IT Department budget in the amount of $17,928.51 for the purchase of Microsoft licenses; and
THAT the variance be funded through the 2017 budget surplus.
8.4.1
THAT FD 03-2018 March Monthly Report (Emergency Services) be received for information.
8.5.1
THAT DEV 13-2018 March Monthly Report (Building and Development) be received for information.
8.5.2
THAT DEV 14-2018 Development Agreement – 256 Church Street South be received; and
THAT Council authorize the Mayor and the Clerk on behalf of the Town of St. Marys to enter into a Development Agreement between the Town of St. Marys and Marianne DeBrabandere; and
THAT By-law 31-2018 authorizing the Mayor and the Clerk to sign a development agreement be approved.
THAT DEV 12-2018 Sign By-Law Variance Request report be received; and
THAT a variance to the Sign-By-Law be given for the installation of three temporary signs for the Piecemakers Quilt Show from April 26, 2018 until April 28, 2018 at both entrances to the Pyramid Recreation Centre on 317 James Street South as well as the Old Water Tower on the southeast corner not in the daylight triangle.
8.6.1
THAT DCS 06-2018 March Monthly Report (Community Services) be received for information.
8.7
8.7.1
THAT PW 18-2018 March Monthly Report (Public Works) be received for information.
8.7.2
THAT PW 17-2018, Award for New Water Storage Reservoir and Booster Pump Station be received; and,
THAT the procurement for the construction of the new water storage reservoir and booster pump station be awarded to H2Ontario Inc. for the procured price of $3,026,040.00, inclusive of all taxes and contingencies; and,
THAT Council approve the unbudgeted amount as identified in report PW 17-2018 for the amount of $332,042.23; and,
THAT By-Law 30-2018 authorizing the Mayor and the Clerk to sign the associated agreement be approved.
8.7.3
THAT PW 16-2018 Flood Event Remediation report be received; and
THAT Council approve the allocation of $42,500 to remediate the Flats.
8.7.4
- RECOMMENDATION
THAT PW 20-2018 Service Club Sign By-Law report be received; and
THAT By-Law 32-2018 Service Club Sign be approved.
Presented to Council at its regular Council meeting on March 13, 2018.
- RECOMMENDATION
THAT staff be directed to develop a terms of reference for a Green Committee. The committee will be appointed after the 2018 election and the mandate of the committee will be to advise Council on "green" initiatives, ecological matters, trails, the preservation of nature and other initiatives.
11.
- RECOMMENDATION
THAT By-Laws 30-2018 through 33-2018 be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
April 5, 2018 - 7:30pm, Service Club Meeting, End Zone
April 10, 2018 - 6:00pm, Regular Council, Council Chambers
April 17, 2018 - 9:00am, Strategic Priorities Committee, Council Chambers
April 21, 2018 - 10:00am - 12:00, Coffee with Council, Council Chambers
April 24, 2018 - 6:00pm, Regular Council, Council Chambers
- RECOMMENDATION
THAT Council move into a session that is closed to the public at _____pm as authorized under the Municipal Act, Section 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.
13.1Minutes of February 13, 2018 CLOSED SESSION
13.2Update Re: Solicitor Advice for Pending OMB Hearing
13.3PW 19-2018 Sale of Land Request
14.
- RECOMMENDATION
THAT Council rise from a closed session at _____pm.
- RECOMMENDATION
THAT By-Law 34-2018, being a by-law to delegate authority to the Chief Administrative Officer / Clerk for the purpose of an OMB hearing be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
- RECOMMENDATION
THAT By-Law 35-2018, being a by-law to confirm the proceedings of March 27, 2018 regular Council meeting, be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
16.
- RECOMMENDATION
THAT this regular meeting of Council adjourn at ______ p.m.