MINUTES
Regular Council
Meeting #:
Date:
Tuesday, March 28, 2017
Time:
6:00 P.m. - 11:00 P.m.
Location:
Council Chambers, Town Hall
Council Present
Mayor Strathdee
Councillor Osborne
Councillor Winter
Councillor Pope
Councillor Craigmile
  
Council Regrets
Councillor Van Galen
Councillor Hainer
  
Staff Present
Brent Kittmer, CAO / Clerk
Trisha McKibbin, Director of Corporate Services / Deputy Clerk
Richard Anderson, Director of Emergency Services / Fire Chief
Grant Brouwer, Director of Building and Development
Jim Brown, DIrector of Finance
Stephanie Ische, Director of Community Services
Jed Kelly, Director of Public Works
Jenna McCartney, Corporate Administrative Coordinator
Dave Blake
Visited1.CALL TO ORDER

Mayor Strathdee called the meeting to order at 6:00pm.

Visited2.DECLARATIONS OF PECUNIARY INTEREST

​None declared.

Visited3.AMENDMENTS AND APPROVAL OF AGENDA
Resolution2017-03-28-01
Moved ByCouncillor Craigmile
Seconded ByCouncillor Osborne

THAT the March 28, 2017 regular Council meeting agenda be accepted as presented.

CARRIED
Visited4.PUBLIC INPUT PERIOD
(Information provided during the Public Input Period shall be directed by the public to Council members and shall deal with matters specific to Agenda business. A maximum of two (2) minutes per person is allotted for questions, and the maximum time allotted for the Public Input Period as a whole is ten (10) minutes)

​Mr. Frank Doyle of St. Marys Independent asked what percentage of the 2017 municipal budget made up salaries and wages.

Jim Brown stated that he did not have the answer available at the meeting and he will follow up with Mr. Doyle with the answer.

Mr. Doyle inquired about the differences in expense claims made by individual Councillors with respect to mileage, meeting pay and cell phones.

Council and Mr. Jim Brown identified that meeting pay is based on attendance; not all Councillor's take advantage of the mileage reimbursement program; and not all Councillor's take advantage of the cell phone program.

Visited5.DELEGATIONS, PRESENTATIONS, AND PUBLIC MEETINGS
Visited5.1Renee Hornick, Ontario Clean Water Agency re: 4th quarter reporting

Renee Hornick of Ontario Clean Water Agency spoke to the Wastewater and Water 4th Quart Report and responded to questions from Council.

Resolution2017-03-28-02
Moved ByCouncillor Craigmile
Seconded ByCouncillor Winter

THAT the delegation by the Ontario Clean Water Agency be received.

CARRIED
Visited6.ACCEPTANCE OF MINUTES
Visited6.1Regular Council - March 21, 2017
Resolution2017-03-28-03
Moved ByCouncillor Pope
Seconded ByCouncillor Craigmile

THAT the March 21, 2017 regular Council meeting minutes be approved and signed and sealed by the Mayor and the Clerk.

CARRIED
Visited7.CORRESPONDENCE
Visited7.1Business Improvement Area re: 2017 Operating Budget

​Councillor Pope spoke to the Business Improvement Area (BIA) 2017 budget and responded to questions from Council.

Resolution2017-03-28-04
Moved ByCouncillor Osborne
Seconded ByCouncillor Winter

THAT Council approve the Business Improvement Area 2017 budget; and,

THAT Staff be directed to bring back to Council at a future meeting the associated by-law.

CARRIED
Visited7.2Lynn Hainer re: Cadzow Park Playground Flooring
Resolution2017-03-28-05
Moved ByCouncillor Craigmile
Seconded ByCouncillor Pope

THAT the correspondence from Lynn Hainer regarding Cadzow Park Playground Flooring be received.

CARRIED
Visited8.STAFF REPORTS
Visited8.1Administration and Human Resources
Visited8.1.1CAO 11-2017 March Monthly Report (Administration & HR)

​Brent Kittmer spoke to CAO 11-2017 report and responded to questions from Council.

Resolution2017-03-28-06
Moved ByCouncillor Osborne
Seconded ByCouncillor Craigmile

THAT CAO 11-2017 March Monthly Report (Administration & Human Resources) be received for information.

CARRIED
Visited8.2Corporate Services
Visited8.2.1COR 13-2017 March Monthly Report (Corporate Services)

​Trisha McKibbin spoke to COR 13-2017 report and responded to questions from Council.

Resolution2017-03-28-07
Moved ByCouncillor Osborne
Seconded ByCouncillor Winter

THAT COR 13-2017 March Monthly Report (Corporate Services) be received as information.

CARRIED
Visited8.2.2COR 12-2017 Designation of 96 Robinson Street

​Trisha McKibbin spoke to COR 12-2017 report and responded to questions from Council.

Resolution2017-03-28-08
Moved ByCouncillor Osborne
Seconded ByCouncillor Pope
THAT Council enact Bylaw 26-2017 to designate the property at 96 Robinson Street as a place of architectural and historical value in accordance with Section 29, Part IV of the Ontario Heritage Act.
CARRIED
Visited8.2.3COR 14-2017 Vote Counting Equipment and Alternative Voting

​Trisha McKibbin spoke to COR 14-2017 report and responded to questions from Council.

Resolution2017-03-28-09
Moved ByCouncillor Pope
Seconded ByCouncillor Osborne

THAT COR 14-2017 Vote Counting Equipment and Alternative Voting report be received; and,

THAT Council direct staff to bring forward a Bylaw on Vote Counting Equipment and Alternative Voting Option 1 to the April 11 Council meeting.

CARRIED
Visited8.2.4COR 16-2017 Amendment to Heritage Grant Bylaw

​Trisha McKibbin spoke to COR 16-2017 and responded to questions from Council.

Resolution2017-03-28-10
Moved ByCouncillor Craigmile
Seconded ByCouncillor Winter
THAT By-law 27-2017, being a bylaw to amend the Heritage Grant bylaw to include a statement limiting the awarding of funds under all eligible programs to a maximum grant of 50% of all eligible costs, be approved.
CARRIED
Visited8.3Finance
Visited8.3.1FIN 07-2017 March Monthly Report (Finance Department)

​Jim Brown spoke to FIN 07-2017 report and responded to questions from Council.

Resolution2017-03-28-11
Moved ByCouncillor Pope
Seconded ByCouncillor Craigmile

THAT FIN 07-2017 March Monthly Report (Finance Department) be received for information.

CARRIED
Visited8.3.2FIN 08-2017 Treasurer 2016 Annual Reports

​Jim Brown spoke to FIN 08-2017 report and responded to questions to Council.

Resolution2017-03-28-12
Moved ByCouncillor Craigmile
Seconded ByCouncillor Osborne
THAT FIN 08-2017 Treasurer 2016 Annual Reports be received.
CARRIED
Visited8.4Fire and Emergency Services
Visited8.4.1FD 04-2017 March Monthly Report (Emergency Services Department)

​Fire Chief Richard Anderson spoke to FD 04-2017 report and responded to questions from Council.

Resolution2017-03-28-13
Moved ByCouncillor Pope
Seconded ByCouncillor Osborne

That FD 04-2017 March Monthly Report (Emergency Services Department) be received for information.

CARRIED
Visited8.5Building and Development Services
Visited8.5.1DEV 03-2017 March Monthly Report (Building and Development)

​Grant Brouwer spoke to DEV 03-2017 report and responded to questions from Council.

Resolution2017-03-28-14
Moved ByCouncillor Pope
Seconded ByCouncillor Craigmile

THAT DEV 03-2017 March Monthly Report (Building and Development) be received as information.

CARRIED
Visited8.5.2DEV 04-2017 Cadzow Park Playground Tender Award

​Grant Brouwer spoke to DEV 04-2017 report and responded to questions from Council.

Resolution2017-03-28-15
Moved ByCouncillor Craigmile
Seconded ByCouncillor Osborne

THAT DEV 04-2017 regarding Cadzow Park Playground Tender Award be received; and,

THAT the procurement for Cadzow Park Playground Tender be awarded to Playworld Option 1 for the procured price of $137,305.00, inclusive of taxes and contingencies; and,

THAT By-Law 29-2017 authorizing the Mayor and the Clerk to sign the associated agreement be approved.

Resolution2017-03-28-16
Moved ByCouncillor Winter
Seconded ByCouncillor Craigmile

THAT resolution 2017-03-28-15 be amended to remove the words "inclusive of" and add "plus".

CARRIED
Resolution2017-03-28-15
Moved ByCouncillor Craigmile
Seconded ByCouncillor Osborne

THAT DEV 04-2017 regarding Cadzow Park Playground Tender Award be received; and,

THAT the procurement for Cadzow Park Playground Tender be awarded to Playworld Option 1 for the procured price of $137,305.00, plus taxes and contingencies; and,

THAT By-Law 29-2017 authorizing the Mayor and the Clerk to sign the associated agreement be approved.

CARRIED
Visited8.5.3DEV 05-2017 Procurement of Planning Services

​Grant Brouwer spoke to DEV 05-2017 report and responded to questions from Council.

Resolution2017-03-28-17
Moved ByCouncillor Craigmile
Seconded ByCouncillor Osborne

THAT DEV 05-2017 regarding Procurement of Planning Services be received; and,

THAT the Procurement of Planning Services be awarded to MLS Planning Consulting;

THAT By-Law 30-2017 authorizing the Mayor and the Clerk to sign the associated agreement be approved.

CARRIED
Visited8.5.4DEV 06-2017 Sign Permit - Hall of Fame Banner

​Grant Brouwer spoke to DEV 06-2017 report and responded to questions from Council.

Resolution2017-03-28-18
Moved ByCouncillor Osborne
Seconded ByCouncillor Craigmile

THAT Council approve the variance for the sign permit for the installation of the Canadian Baseball Hall of Fame Induction Weekend Banner from May 1st to June 30th 2017 as stated on the sign permit application.

CARRIED
Visited8.6Community Services
Visited8.6.1DCS-08-2017 March Monthly Report (Community Services)

​Stephanie Ische spoke to DCS 08-2017 report and responded to questions from Council.

Resolution2017-03-28-19
Moved ByCouncillor Pope
Seconded ByCouncillor Winter

THAT DCS-08-2017 March Monthly Report (Community Services) be received as information.

CARRIED
Visited8.6.2DCS-07-2017 Cadzow Pavilion Redesign

​Stephanie Ische spoke to DCS 07-2017 and responded to questions from Council.

Council took a brief recess at 8:00pm.

Mayor Strathdee called the meeting back to order at 8:10pm.

Resolution2017-03-28-20
Moved ByCouncillor Pope
Seconded ByCouncillor Winter

THAT Council approve a partnership with the Lions Club for the Cadzow Park pavilion project; and,

THAT staff be directed to add a pavilion to the capital budget to deliver this project for consideration in the 2018 capital budget; and,

THAT staff be directed to negotiate a partnership with the Lions Club.

CARRIED
Visited8.7Public Works
Visited8.7.1PW 20-2017 March Monthly Report (Public Works)

​Jed Kelly spoke to PW 20-2017 report and responded to questions from Council.

Resolution2017-03-28-21
Moved ByCouncillor Winter
Seconded ByCouncillor Craigmile

THAT PW 20-2017 March Monthly Report (Public Works) be received as information

CARRIED
Visited8.7.2PW 15-2017 Avon Trail Marker Placement Request

​Jed Kelly spoke to PW 15-2017 report and responded to questions from Council.

Resolution2017-03-28-22
Moved ByCouncillor Osborne
Seconded ByCouncillor Pope

THAT PW 15-2017 Avon Trail Marker Placement Request be received; and,

THAT Council authorize the Director of Public Works to assist representatives of the Avon Trail for the installation of trail blaze markers and trail head marker stones.

CARRIED
Visited8.7.3PW 16-2017 2016 Summary Report of the Water System

Dave Blake spoke to PW 16-2017 report and responded to questions from Council.

Resolution2017-03-28-23
Moved ByCouncillor Osborne
Seconded ByCouncillor Craigmile
THAT Council receive report PW 16-2017 regarding the annual summary report of the drinking water system as information; and,

THAT Council acknowledge receipt of the 2016 annual summary report for the Town of St. Marys Water Supply and Distribution system in the form of a Resolution.
CARRIED
Visited8.7.4PW 17-2017 2016 Summary Report of the Wastewater System

Dave Blake spoke to PW 17-2017 report and responded to questions from Council.

Resolution2017-03-28-24
Moved ByCouncillor Pope
Seconded ByCouncillor Craigmile

THAT PW 17-2017 2016 Summary Report of the Wastewater System be received for information.

CARRIED
Visited8.7.5PW 18-2017 Landfill Annual Monitoring Report

​Dave Blake spoke to PW 18-2017 report and responded to questions from Council.

Resolution2017-03-28-25
Moved ByCouncillor Winter
Seconded ByCouncillor Craigmile

​THAT PW 18-2017 Landfill Annual Monitoring Report be received for information.

CARRIED
Visited8.7.6PW 19-2017 Repeal of the Richardson Foods Industrial Waste Surcharge Agreement

​Dave Blake spoke to PW 19-2017 report and responded to questions from Council.

Resolution2017-03-28-26
Moved ByCouncillor Craigmile
Seconded ByCouncillor Winter

THAT PW 19-2017 regarding the Repeal of the Richardson Foods Industrial Waste Surcharge Agreement be received as information; and,

THAT Council approve By-Law 25-2017 authorizing the repeal of By-Law 33-2006 and the Industrial Waste Surcharge Agreement.

CARRIED
Visited9.EMERGENT OR UNFINISHED BUSINESS

​Councillor Craigmile raised a matter that he was approached by the St. Marys Lincolns Executive requesting a representative from Council to sit on their board. Councillor Craigmile stated he would volunteer to represent Council going forward. There were no objections from Council raised.

Visited10.NOTICES OF MOTION

​None presented.

Visited11.BY-LAWS
Visited11.1By-Law 25-2017 Repeal By-Law 33-2006 Industrial Waste Surcharge Agreement with Richardson Foods
Resolution2017-03-28-27
Moved ByCouncillor Pope
Seconded ByCouncillor Craigmile

THAT By-Law 25-2017, being a by-law to repeal by-law 33-2006, Richardson Foods Industrial Waste Surcharge Agreement, be read a first, second, and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.

CARRIED
Visited11.2By-Law 26-2017 Designation of 96 Robinson Street
Resolution2017-03-28-
Moved ByCouncillor Winter
Seconded ByCouncillor Osborne

THAT By-Law 26-2017, being a by-law to designate 96 Robinson Street to be of architectural, associative and historic value or interest be read a first, second, and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.

CARRIED
Visited11.3By-Law 27-2017 Amend By-Law 53-2009
Resolution2017-03-28-29
Moved ByCouncillor Pope
Seconded ByCouncillor Craigmile

THAT By-Law 27-2017, being a by-law to amend by-law 53-2009, To Establish a Heritage Grant Program for designated properties within the Town's Central Commercial District be read a first, second, and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.

CARRIED
Visited11.4By-Law 29-2017 Authorize an Agreement with Playword
Resolution2017-03-28-30
Moved ByCouncillor Craigmile
Seconded ByCouncillor Osborne

THAT By-Law 29-2017, being a by-law to authorize the Mayor and the Clerk to sign an agreement with Playworld be read a first, a second, or third time; and be finally passed and signed and sealed by the Mayor and the Clerk.

CARRIED
Visited11.5By-Law 30-2017 Authorize an Agreement with MLS Planning Consulting
Resolution2017-03-28-31
Moved ByCouncillor Pope
Seconded ByCouncillor Craigmile

THAT By-Law 30-2017, being a by-law to authorize the Mayor and the Clerk to enter into an agreement with MLS Planning Consulting be read a first, second, and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.

CARRIED
Visited12.UPCOMING MEETINGS

April 11, 2017 - 6:00pm, Regular Council, Council Chambers

April 18, 2017 - 6:00pm, Strategic Priorities Committee, Council Chambers

April 25, 2017 - 6:00pm, Regular Council, Council Chambers

​Mayor Strathdee presented the upcoming meetings of Council as listed on the agenda.

Council took a brief recess at 8:35pm.

Mayor Strathdee called the meeting back to order at 8:45pm.

Visited13.CLOSED SESSION
Resolution2017-03-28-32
Moved ByCouncillor Craigmile
Seconded ByCouncillor Osborne

THAT Council move into a session that is closed to the public at 8:45pm as authorized under the Municipal Act, Section 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board.

CARRIED
Visited14.RISE AND REPORT

​Mayor Strathdee reported that a closed session was held. One matter was considered in regards to a property matter at 45 Thames Road with staff being given direction. There is nothing further to report at this time.

Resolution2017-03-28-33
Moved ByCouncillor Pope
Seconded ByCouncillor Craigmile

THAT Council rise from a closed session at 9:20pm.

CARRIED
Visited15.CONFIRMATORY BY-LAW
Resolution2017-03-28-34
Moved ByCouncillor Craigmile
Seconded ByCouncillor Osborne

THAT By-Law 31-2017, being a by-law to confirm the proceedings of the March 28, 2017 regular Council meeting be read a first, second, and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.

CARRIED
Visited16.ADJOURNMENT
Resolution2017-03-28-35
Moved ByCouncillor Craigmile
Seconded ByCouncillor Winter

That this regular meeting of Council adjourn at 9:21p.m.

CARRIED
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