AGENDA
Regular Council Meeting
| Meeting #: |
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| Date: |
| Time: | - |
| Location: | Council Chambers, Town Hall |
THAT the August 22, 2017 regular Council agenda be accepted as presented.
5.2
Please refer to FIN 17-2017 (agenda item 8.3.2) for further information.
THAT the 2016 Audited Financial Statement presentation from Vodden, Bender and Seebach be received.
5.3
THAT the presentation by the Ontario Clean Water Agency be received.
6.1
THAT the July 18, 2017 Strategic Priorities Committee meeting minutes be approved and signed and sealed by the Mayor and the Clerk.
THAT the July 25, 2017 regular Council meeting minutes be approved and signed and sealed by the Mayor and the Clerk.
7.1
THAT the correspondence from Kelly Deeks-Johnson regarding Before and After School Billing Change be received.
7.2
THAT the correspondence from the Ministry of Municipal Affairs regarding Bill 68 of the Municipal Elections Act be received; and,
THAT Council directs staff to respond to the Ministry of Municipal Affairs with the following replies:
Potential candidates in St. Marys ________ (would or would not) have any challenges in fulfilling the requirement to have their nomination endorsed by 25 electors.
_____ (number of) electors in a municipality is an appropriate threshold for the Minister of Municipal Affairs to exempt from the requirement for municipal candidates to have their nomination endorsed.
7.3
THAT the correspondence from Perth County Plowmen's Association regarding the Perth County Plowing Match be received.
7.4
THAT the correspondence from MPP Sylvia Jones regarding Bill 141 - Sewage Bypass Reporting Act, 2017 be received.
8.1.1
THAT CAO 32-2017 August Monthly Report (Administration and Human Resources) be received for information.
8.2.1
THAT COR 33-2017 August Monthly Report (Corporate Services) be received for information.
8.3
8.3.1
THAT FIN 16-2017 August Monthly Report (Finance Department) be received for information.
8.3.2
THAT report FIN 17-2017 Audited Financial Statements for the Year Ended December 31, 2016 be received; and
THAT the 2016 surplus of $356,133 be applied to the Reserve for Municipal Facilities for use as a funding source for the Early Learning Centre Relocation capital project.
8.4.1
THAT FD 11-2017 August Monthly Report (Emergency Services) be received for information.
8.5.1
THAT DEV 23-2017 August Monthly Report (Building and Development) be received for information.
8.5.2
THAT Council approves an agreement with Meadowridge Properties to allow site alterations on the Stoneridge Phase Two property; and,
THAT By-law 67-2017 authorizing the Mayor and the Clerk to sign the associated agreement be approved.
8.5.3
THAT DEV 25-2017 Extension of Part Lot Control exemption for Lot 3 of the Diamondridge subdivision be received; and,
THAT By-law No. 68-2017 affecting Lot 3, Registered Plan No. 44M-48 be adopted for a six month period, ending February 22, 2018.
8.6.1
THAT DCS 18-2018 August Monthly Report (Community Services) be received for information.
8.7
8.7.1
THAT PW 44-2017 August Monthly Report (Public Works) be received as information.
8.7.2
THAT PW 40-2017 Industrial Waste Surcharge Agreement Request for Delmar Foods be received; and,
THAT Council direct staff to develop an Industrial Waste Surcharge Agreement for Delmar Foods with consideration for a phased in provision in keeping with historical municipal precedent to be returned to Council for final approval.
8.7.3
THAT PW 41-2017 Clean Water and Wastewater Funding Agreement be received; and,
THAT By-Law 66-2017, being a by-law to authorize a funding agreement with the Province of Ontario for the Clean Water and Wastewater Fund funding program, be approved; and,
THAT the Mayor and the Clerk be authorized to sign the CWWF funding Agreement.
8.7.4
THAT Report PW 42-2017 Municipal Drinking Water Fountains be received; and,
THAT Council approve the proposed modifications to the drinking water fountain on the Grand Trunk Trail to incorporate a “pet-friendly” station; and,
THAT Council direct staff to facilitate the necessary repairs to the drinking water fountain on the Riverview Walkway, to be completed for the 2018 fountain season; and,
THAT Council direct staff to permanently remove historical drinking water fountains which have been removed from service.
8.7.5
THAT PW 43-2017 Tender Award for RFQ-PW-03-2017 be received; and,
THAT the procurement for a Standby Power Generator for the James Street Booster Pumping Station be awarded to Forman Electric Ltd. for the procured price of $120,271.55, inclusive of all taxes and contingencies pending an executed Agreement with INOAC Interior Systems; and,
THAT Council approve the project to proceed which is to be fully funded by INOAC Interior Systems; and,
THAT By-Law 69-2017 authorizing the Mayor and the Clerk to sign the associated agreement be approved.
8.7.6
THAT PW 45-2017 regarding the asphalt resurfacing tender award be received; and,
THAT the procurement for RFT-PW-07-2017 be awarded to COCO Paving Inc. for the procured price of $109,752.22 inclusive of all taxes and provisional items; and,
THAT By-Law 70-2017 authorizing the Mayor and the Clerk to sign the associated agreement be approved; and,
THAT Council authorize staff to extend resurfacing area to the approved budget of $210,000.00.
9.1.2
THAT the June 8, 2017 St. Marys Public Library Board meeting minutes be received; and,
THAT the June 29, 2017 St. Marys Public Library Board special meeting minutes be received.
9.1.5
THAT the June 21, 2017 Police Services Board meeting draft minutes be received.
9.2.3
9.2.4
THAT the July 19, 2017 Committee of Adjustment meeting minutes be received; and,
THAT the August 2, 2017 Committee of Adjustment meeting minutes be received; and,
THAT August 16, 2017 Committee of Adjustment meeting draft minutes be received.
11.1
See attached memo for public survey results
THAT Resolution 2017-07-25-41 be lifted from the table.
THAT the Town make an application to the Office of the Secretary of the Governor General to name the reconstructed Wellington Street Bridge the "Elizabeth Bridge" in honour of Queen Elizabeth II.
12.
12.1
THAT By-Law 66-2017, being a by-law to authorize the Mayor and the Clerk to sign an agreement with the Minister of Infrastructure for the Clean Water and Wastewater Fund be read a first, second, and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
12.2
THAT By-Law 67-2017, being a by-law to authorize the Mayor and the Clerk to sign a site alteration agreement with Meadowridge Properties Ltd be read a first, second, and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
12.3
THAT By-Law 68-2017, being a by-law to authorize Part Lot Control affecting Lot 3, Registered Plan No. 44M-48 be adopted for a period of six months, ending February 22, 2018 be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
12.4
THAT By-Law 69-2017, being a by-law to authorize the Mayor and the Clerk to sign an agreement with Forman Electric Ltd. be read a first, second, and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
12.5
THAT By-Law 70-2017, being a by-law to authorize the Mayor and the Clerk to sign an agreement with COCO Paving Inc. be read a first, second, and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
September 12, 2017 - 6:00pm, Regular Council, Council Chambers
September 19, 2017 - 9:00am, Strategic Priorities Committee, Council Chambers
September 26, 2017 - 6:00pm, Regular Council, Council Chambers
THAT By-Law 71-2017, being a by-law to confirm the proceedings of the August 22, 2017 regular Council meeting be read a first, second, and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
16.
That this regular meeting of Council adjourn at ______ p.m.