MINUTES
Regular Council
| Meeting #: |
|---|
| Date: |
| Time: | - |
| Location: | Council Chambers, Town Hall |
| Council Present |
|
|---|
| Council Regrets |
|
| Staff Present |
|
Mayor Strathdee called the meeting to order at 6:00pm.
None declared.
Councillor Van Galen advised that he was withdrawing his motion under item 11.1 from the agenda.
- Resolution2017-08-22-01Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT the August 22, 2017 regular Council agenda be accepted as amended.
None presented.
Brent Kittmer introduced Mr. Bruce Grant who brought forth congratulations to Kim Clifford on behalf of past employee's of the corporation.
Jed Kelly brought forth congratulations to Kim on her years of service with the Town on behalf of staff.
Brent Kittmer brought forth congratulations to Kim on behalf of the corporation.
Mayor Strathdee brought forth congratulations to Kim on behalf of Council.
Kim accepted her well wishes and shared a few memories of the past.
Council took a brief recess at 6:16pm.
Mayor Strathdee called the meeting back to order at 6:19pm.
Jim Brown welcomed Paul Seebach of Vodden, Bender and Seebach.
Mr. Seebach spoke to the 2016 Audited Financial Statement and responded to questions of Council.
- Resolution2017-08-22-02Moved ByCouncillor Van GalenSeconded ByCouncillor Winter
THAT the 2016 Audited Financial Statement presentation from Vodden, Bender and Seebach be received.
Renee Hornick of Ontario Clean Water Agency spoke to the 2nd quarter Water Report and responded to questions from Council.
Renee Hornick continued by speaking to the 2nd quarter Wastewater Report and responded to questions from Council.
- Resolution2017-08-22-03Moved ByCouncillor CraigmileSeconded ByCouncillor Osborne
THAT the presentation by the Ontario Clean Water Agency be received.
- Resolution2017-08-22-04Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT the July 18, 2017 Strategic Priorities Committee meeting minutes be approved and signed and sealed by the Mayor and the Clerk.
- Resolution2017-08-22-05Moved ByCouncillor CraigmileSeconded ByCouncillor Pope
THAT the July 25, 2017 regular Council meeting minutes be approved and signed and sealed by the Mayor and the Clerk.
- Resolution2017-08-22-06Moved ByCouncillor CraigmileSeconded ByCouncillor Winter
THAT the correspondence from Kelly Deeks-Johnson regarding Before and After School Billing Change be received.
- Resolution2017-08-22-07Moved ByCouncillor WinterSeconded ByCouncillor Van Galen
THAT the correspondence from the Ministry of Municipal Affairs regarding Bill 68 of the Municipal Elections Act be received; and,
THAT Council directs staff to respond to the Ministry of Municipal Affairs with the following replies:
Potential candidates in St. Marys would have challenges in fulfilling the requirement to have their nomination endorsed by 25 electors; and,
The Minister of Municipal Affairs should exempt all municipalities from the requirement for municipal candidates to have their nomination endorsed.
- Resolution2017-08-22-08Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT the correspondence from Perth County Plowmen's Association regarding the Perth County Plowing Match be received.
- Resolution2017-08-22-09Moved ByCouncillor PopeSeconded ByCouncillor Van Galen
THAT the correspondence from MPP Sylvia Jones regarding Bill 141 - Sewage Bypass Reporting Act, 2017 be received.
Brent Kittmer spoke to CAO 32-2017 report and responded to questions from Council.
Lisa Lawrence spoke to CAO 32-2017 report and responded to questions from Council.
- Resolution2017-08-22-10Moved ByCouncillor CraigmileSeconded ByCouncillor Winter
THAT CAO 32-2017 August Monthly Report (Administration and Human Resources) be received for information.
Trisha McKibbin spoke to COR 33-2017 report and responded to questions from Council.
- Resolution2017-08-22-11Moved ByCouncillor CraigmileSeconded ByCouncillor Osborne
THAT COR 33-2017 August Monthly Report (Corporate Services) be received for information.
8.3
Jim Brown spoke to FIN 16-2017 report and responded to questions from Council.
- Resolution2017-08-22-12Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT FIN 16-2017 August Monthly Report (Finance Department) be received for information.
Jim Brown spoke to FIN 17-2017 report and responded to questions from Council.
- Resolution2017-08-22-13Moved ByCouncillor Van GalenSeconded ByCouncillor Craigmile
THAT report FIN 17-2017 Audited Financial Statements for the Year Ended December 31, 2016 be received; and
THAT the 2016 surplus of $356,133 be applied to the Reserve for Municipal Facilities for use as a funding source for the Early Learning Centre Relocation capital project.
- Resolution2017-08-22-14Moved ByCouncillor Winter
THAT Council direct staff to continue to explore the option of establishing an operating reserve fund for the St. Marys Public Library.
Fire Chief Anderson spoke to FD 11-2017 report and responded to questions from Council.
- Resolution2017-08-22-15Moved ByCouncillor PopeSeconded ByCouncillor Osborne
THAT FD 11-2017 August Monthly Report (Emergency Services) be received for information.
Grant Brouwer spoke to DEV 23-2017 report and responded to questions from Council.
- Resolution2017-08-22-16Moved ByCouncillor CraigmileSeconded ByCouncillor Winter
THAT DEV 23-2017 August Monthly Report (Building and Development) be received for information.
Grant Brouwer spoke to DEV 24-2017 report and responded to questions from Council.
- Resolution2017-08-22-17Moved ByCouncillor CraigmileSeconded ByCouncillor Pope
THAT Council approves an agreement with Meadowridge Properties to allow site alterations on the Stoneridge Phase Two property; and,
THAT By-law 67-2017 authorizing the Mayor and the Clerk to sign the associated agreement be approved.
Grant Brouwer spoke to DEV 25-2017 report and responded to questions from Council.
- Resolution2017-08-22-18Moved ByCouncillor Van GalenSeconded ByCouncillor Craigmile
THAT DEV 25-2017 Extension of Part Lot Control exemption for Lot 3 of the Diamondridge subdivision be received; and,
THAT By-law No. 68-2017 affecting Lot 3, Registered Plan No. 44M-48 be adopted for a six month period, ending February 22, 2018.
Jenny Mikita, on behalf of Stephanie Ische, spoke to DCS 18-2017 and responded to questions from Council.
- Resolution2017-08-22-19Moved ByCouncillor CraigmileSeconded ByCouncillor Winter
THAT DCS 18-2017 August Monthly Report (Community Services) be received for information.
8.7
Jed Kelly spoke to PW 44-2017 report and responded to questions from Council.
- Resolution2017-08-22-20Moved ByCouncillor PopeSeconded ByCouncillor Osborne
THAT PW 44-2017 August Monthly Report (Public Works) be received as information.
Jed Kelly spoke to PW 40-2017 report and responded to questions from Council.
- Resolution2017-08-22-21Moved ByCouncillor CraigmileSeconded ByCouncillor Osborne
THAT PW 40-2017 Industrial Waste Surcharge Agreement Request for Delmar Foods be received; and,
THAT Council direct staff to develop an Industrial Waste Surcharge Agreement for Delmar Foods with consideration for a phased in provision in keeping with historical municipal precedent to be returned to Council for final approval.
Jed Kelly spoke to PW 41-2017 report and responded to questions from Council.
- Resolution2017-08-22-22Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT PW 41-2017 Clean Water and Wastewater Funding Agreement be received; and,
THAT By-Law 66-2017, being a by-law to authorize a funding agreement with the Province of Ontario for the Clean Water and Wastewater Fund funding program, be approved; and,
THAT the Mayor and the Clerk be authorized to sign the CWWF funding Agreement.
Jed Kelly spoke to PW 42-2017 report and responded to questions from Council.
- Resolution2017-08-22-23Moved ByCouncillor PopeSeconded ByCouncillor Osborne
THAT Report PW 42-2017 Municipal Drinking Water Fountains be received; and,
THAT Council approve the proposed modifications to the drinking water fountain on the Grand Trunk Trail to incorporate a “pet-friendly” station; and,
THAT Council direct staff to facilitate the necessary repairs to the drinking water fountain on the Riverview Walkway, to be completed for the 2018 fountain season; and,
THAT Council direct staff to permanently remove historical drinking water fountains which have been removed from service.
Jed Kelly spoke to PW 43-2017 report and responded to questions from Council.
- Resolution2017-08-22-24Moved ByCouncillor CraigmileSeconded ByCouncillor Winter
THAT PW 43-2017 Tender Award for RFQ-PW-03-2017 be received; and,
THAT the procurement for a Standby Power Generator for the James Street Booster Pumping Station be awarded to Forman Electric Ltd. for the procured price of $120,271.55, inclusive of all taxes and contingencies pending an executed Agreement with INOAC Interior Systems; and,
THAT Council approve the project to proceed which is to be fully funded by INOAC Interior Systems; and,
THAT By-Law 69-2017 authorizing the Mayor and the Clerk to sign the associated agreement be approved.
Jed Kelly spoke to PW 45-2017 report and responded to questions from Council.
- Resolution2017-08-22-25Moved ByCouncillor CraigmileSeconded ByCouncillor Van Galen
THAT PW 45-2017 regarding the asphalt resurfacing tender award be received; and,
THAT the procurement for RFT-PW-07-2017 be awarded to COCO Paving Inc. for the procured price of $109,752.22 inclusive of all taxes and provisional items; and,
THAT By-Law 70-2017 authorizing the Mayor and the Clerk to sign the associated agreement be approved; and,
THAT Council authorize staff to extend resurfacing area to the approved budget of $210,000.00.
Council took a brief recess at 8:05pm.
Mayor Strathdee called the meeting back to order at 8:17pm.
Councillor Craigmile reported there has not been a meeting in July.
Councillor's Osborne and Winter reported that there have been no recent meetings.
- Resolution2017-08-22-26Moved ByCouncillor PopeSeconded ByCouncillor Osborne
THAT the June 8, 2017 St. Marys Public Library Board meeting minutes be received; and,
THAT the June 29, 2017 St. Marys Public Library Board special meeting minutes be received.
Councillor Winter reported that the next meeting is scheduled for September 2017.
Councillor Osborne reported that there has not been a recent meeting. There is an upcoming September 12 meeting to discuss the amalgamation between Huron and Perth County's Health Units and he will request to be a member of the appointed review board.
Councillor Van Galen reported that there have been no recent meetings.
- Resolution2017-08-22-27Moved ByCouncillor Van GalenSeconded ByCouncillor Craigmile
THAT the June 21, 2017 Police Services Board meeting draft minutes be received.
Councillor's Van Galen and Pope reported that there have been no recent meetings.
Brent Kittmer stated that there is a public meeting at the UTRCA's head office in London on September 27 at 9:00am. Mr. Kittmer and Mayor Strathdee will be attending and plan to present a letter on behalf of the Town that speaks to the conservation authority's budget.
Councillor Craigmile reported that there have been no recent meetings.
Councillor Pope highlighted points from the recent meeting.
9.2.3
Mayor Strathdee reported on current activities of the CBHFM.
- Resolution2017-08-22-28Moved ByCouncillor WinterSeconded ByCouncillor Craigmile
THAT the July 19, 2017 Committee of Adjustment meeting minutes be received; and,
THAT the August 2, 2017 Committee of Adjustment meeting minutes be received; and,
THAT August 16, 2017 Committee of Adjustment meeting draft minutes be received.
Councillor Pope reported that there has been no recent meetings although there is a joint meeting with Perth South on Wednesday, August 23, 2017.
Councillor Pope reported on the recent meeting of the committee.
Councillor Winter spoke to recent happenings at the Museum.
Councillor's Van Galen and Craigmile reported that there have been no recent meetings.
Councillor Winter stated there have been no recent meetings.
Councillor Craigmile reported that no recent meetings have been held.
Nothing to report at this time.
Councillor Craigmile reported on a recent meeting of the Board.
Councillor Craigmile reported on the recent meeting with the Committee.
- Resolution2017-07 25-41Moved ByCouncillor Van GalenSeconded ByCouncillor Pope
THAT the Town make an application to the Office of the Secretary of the Governor General to name the reconstructed Wellington Street Bridge the "Elizabeth Bridge" in honour of Queen Elizabeth II.
12.
- Resolution2017-08-22-29Moved ByCouncillor Van GalenSeconded ByCouncillor Winter
THAT By-Law 66-2017, being a by-law to authorize the Mayor and the Clerk to sign an agreement with the Minister of Infrastructure for the Clean Water and Wastewater Fund be read a first, second, and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
- Resolution2017-08-22-30Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT By-Law 67-2017, being a by-law to authorize the Mayor and the Clerk to sign a site alteration agreement with Meadowridge Properties Ltd be read a first, second, and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
- Resolution2017-08-22-31Moved ByCouncillor OsborneSeconded ByCouncillor Pope
THAT By-Law 68-2017, being a by-law to authorize Part Lot Control affecting Lot 3, Registered Plan No. 44M-48 be adopted for a period of six months, ending February 22, 2018 be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
- Resolution2017-08-22-32Moved ByCouncillor OsborneSeconded ByCouncillor Winter
THAT By-Law 69-2017, being a by-law to authorize the Mayor and the Clerk to sign an agreement with Forman Electric Ltd. be read a first, second, and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
- Resolution2017-08-22-33Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT By-Law 70-2017, being a by-law to authorize the Mayor and the Clerk to sign an agreement with COCO Paving Inc. be read a first, second, and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
Mayor Strathdee reported on the upcoming meetings are presented in the agenda.
None held.
- Resolution2017-08-22-34Moved ByCouncillor Van GalenSeconded ByCouncillor Craigmile
THAT By-Law 71-2017, being a by-law to confirm the proceedings of the August 22, 2017 regular Council meeting be read a first, second, and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
16.
- Resolution2017-08-22-35Moved ByCouncillor WinterSeconded ByCouncillor Osborne
That this regular meeting of Council adjourn at 8:40p.m.