MINUTES
Regular Council
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| Location: | Council Chambers, Town Hall |
| Council Present |
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| Staff Present |
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Mayor Strathdee called the meeting to order at 6:00pm.
None declared.
Mayor Strathdee provided a statement and public apology regarding the recent emissions incident at the Pyramid Recreation Centre.
Mayor Strathdee advised Council that there would be an update regarding the incident provided as an amendment to the agenda at item 8.4 - Incident Update from the Director of Building and Development.
- Resolution2017-09-12-01Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT the September 12, 2017 regular Council agenda be accepted as amended.
CARRIED
Dr. Emily Kelly thanked Council for the prepared report about the Wellington Street North Extension and encouraged Council for ongoing conversation during the development phase of the area.
5.1
Mr. Cameron Porteous addressed Council regarding the St. Marys Station Gallery and highlighted the caliber of visitors to the Station Gallery during its first year of opening.
Mr. Reed Needles highlighted the delegation material and responded to questions from Council.
- Resolution2017-09-12-02Moved ByCouncillor OsborneSeconded ByCouncillor Van Galen
THAT the St. Marys Station Gallery delegation from Mr. Needles and Mr. Porteous be received; and,
THAT a committee be created including two council representatives, administration and the representatives of Station Gallery to discuss the budget proposals and the future of the gallery.
CARRIED - Resolution2017-09-12-03Moved ByCouncillor PopeSeconded ByCouncillor Winter
THAT Council appoint Councillor Van Galen and Councillor Osborne to the Station Gallery Committee.
CARRIED
6.1
- Resolution2017-09-12-04Moved ByCouncillor CraigmileSeconded ByCouncillor Winter
THAT the August 15, 2017 Strategic Priorities Committee meeting minutes be approved and signed and sealed by the Mayor and the Clerk.
CARRIED
6.2
- Resolution2017-09-12-05Moved ByCouncillor PopeSeconded ByCouncillor Van Galen
THAT the August 22, 2017 regular Council meeting minutes be approved and signed and sealed by the Mayor and the Clerk.
CARRIED
7.1
- Resolution2017-09-12-06Moved ByCouncillor OsborneSeconded ByCouncillor Van Galen
THAT the correspondence from MPP Patrick Brown regarding Joint and Several Liability Reform be received.
CARRIED
- Resolution2017-09-12-07Moved ByCouncillor CraigmileSeconded ByCouncillor Hainer
THAT the correspondence from the National Airlines Council of Canada regarding Airport Privatization be received.
CARRIED
Trisha McKibbin spoke to COR 34-2017 report and responded to questions from Council.
- Resolution2017-09-12-08Moved ByCouncillor PopeSeconded ByCouncillor Hainer
THAT COR 34-2017 Public Art Program report be received for information; and,
THAT Council supports a Public Art Program; and,
THAT a Committee of Council be struck to implement and oversee this program; and,
THAT staff report back on a Terms of Reference for the committee.
CARRIED
8.1.2
Trisha McKibbin spoke to COR 35-2017 report and responded to questions from Council.
Councillor Pope requested a recorded vote.
- Resolution2017-09-12-09Moved ByCouncillor Van GalenSeconded ByCouncillor Winter
THAT COR 35-2017 Heritage Property Tax Rebate Bylaw be received for information; and
THAT Council approve By-Law 79-2017, being a bylaw to establish a Heritage Property Tax Rebate program for the Heritage Conservation District.
Support (6) Mayor Strathdee, Councillor Osborne, Councillor Van Galen, Councillor Winter, Councillor Pope, and Councillor Hainer Oppose (1) Councillor Craigmile CARRIED
8.2.1
Grant Brouwer spoke to DEV 26-2017 report and responded to questions from Council.
- Resolution2017-09-12-10Moved ByCouncillor PopeSeconded ByCouncillor Osborne
THAT DEV 26-2017 Application for Part Lot Control for Lots 23, 25 and 26 of the Diamondridge subdivision be received; and,
THAT Part Lot Control By-law No. 75-2017 affecting Lots 23, 25 and 26, Registered Plan No. 44M-48 be adopted for a one-year period, ending September 12, 2018.
CARRIED
8.2.2
Grant Brouwer introduced Mark Stone, Planner, to speak to DEV 27-2017, DEV 28-2017 and DEV 29-2017 in a combined presentation.
Mr. Stone presented the slideshow to Council and responded to questions from Council.
- Resolution2017-09-12-11Moved ByCouncillor WinterSeconded ByCouncillor HainerTHAT DEV 27-2017 Wellington Street North Extension report be received; and,THAT the Town of St. Marys maintain the proposal for a Wellington Street North extension for a future phase of the Thames Crest Farms development to ensure sufficient access and egress for emergency services providers, and to ensure the most efficient utility servicing for municipal infrastructure; and,THAT staff be directed to work with the developer in the future phases of the Thames Crest development to create design options for the proposed Wellington Street North crossing of the Grand Trunk Trail that are sympathetic to pedestrian, motorist and ecological interests.CARRIED
8.2.3
Mark Stone continued with the presentation to highlight parkland dedication. Mr. Stone responded to questions from Council.
- Resolution2017-09-12-12Moved ByCouncillor CraigmileSeconded ByCouncillor OsborneTHAT DEV 28-2017 Thames Crest Farms Development – Parkland Dedication report be received; and,THAT staff be directed to negotiate the transfer of parklands to the Town for the Thames Crest Farms development within the same phase as the Wellington Street North extension occurs.CARRIED
8.2.4
Mark Stone presented the final component of the slideshow regarding Natural and Cultural Heritage Designation and responded to questions from Council.
- Resolution2017-09-12-13Moved ByCouncillor PopeSeconded ByCouncillor Van GalenTHAT DEV 29-2017 Grand Trunk Trail – Natural and Cultural Heritage Designation report be received; and,THAT Council considers establishing very specific policies related to the Grand Trunk Trail in association with a new land use designation or trail hierarchy in the new Official Plan. Such consideration should occur following consideration of the new Recreation and Leisure Master Plan.CARRIED
8.3
Council took a brief recess at 8:05pm.
Mayor Strathdee called the meeting back to order at 8:15am.
Council agreed to move agenda item 8.3.4 forward for consideration to accommodate Councillor Hainer's request for early departure.
8.3.4
Dave Blake spoke to PW 49-2017 report and responded to questions from Council.
- Resolution2017-09-12-14Moved ByCouncillor Van GalenSeconded ByCouncillor Osborne
THAT PW 49-2017 Award of RFP-PW-14-2017 for Engineering Services for Wastewater Facility Upgrades be received; and,
THAT the procurement for Engineering Services for Wastewater Facility Upgrades be awarded to R.J. Burnside and Associates Limited for the procured price of $190,449.52, inclusive of all taxes and contingencies; and,
THAT By-Law 77-2017 authorizing the Mayor and the Clerk to sign the associated agreement be approved.
CARRIED
8.3.1
Councillor Hainer departed Council Chambers at 8:22pm.
Jed Kelly spoke to PW 46-2017 report and responded to questions from Council.
- Resolution2017-09-12-15Moved ByCouncillor Van GalenSeconded ByCouncillor Craigmile
THAT Council approve the agreement between the Corporation of the Town of St.Marys and Science Hill Drifters Snowmobile Club, for indoor storage and single use of 35 picnic tables; and,
THAT By-Law 78-2017 authorizing the Mayor and the Clerk to sign the associated agreement be approved.
CARRIED
8.3.2
Jed Kelly spoke to PW 47-2017 report and responded to questions from Council.
- Resolution2017-09-12-16Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT PW 47-2017 Quadrant Tree Pruning Budget Variance be received; and,
THAT Council approve an additional $25,000 for the completion of the Southeastern Quadrant Heavy Tree Pruning.
CARRIED
8.3.3
Jed Kelly spoke to PW 48-2017 report and responded to questions from Council.
- Resolution2017-09-12-17Moved ByCouncillor Van GalenSeconded ByCouncillor Craigmile
THAT PW 48-2017 Delmar Foods Industrial Waste Surcharge Agreement be received; and,
THAT Council approve By-Law 76 - 2017 authorizing the Mayor and the Clerk to sign the Industrial Waste Surcharge Agreement with Delmar Foods, in substantially the same form as the draft presented.
CARRIED
Grant Brouwer began by offering his apologies to the public for a recent emissions issue that occurred at the Pyramid Recreation Centre. Mr. Brouwer went further to provide a detailed timeline to Council of the situation as it unfolded as well as discussing measures that staff will be taking to improve staff's approach in the future.
Councillor Craigmile spoke to the attached minutes and responded to questions from Council.
- Resolution2017-09-12-18Moved ByCouncillor OsborneSeconded ByCouncillor Van Galen
THAT the August 17, 2017 Bluewater Recycling Association Board of Directors meeting highlights be received.
CARRIED
Councillor Winter provided highlights of a recent meeting of which the minutes will be provided at a later date.
Nothing to report at this time.
Councillor Osborne updated Council of the recent joint Huron and Perth District Health Unit meetings.
Councillor Van Galen stated there has not been a recent meeting of the Board.
Councillor Van Galen stated that there has not been a recent meeting of the Board.
Mayor Strathdee provided highlights of the recent meeting.
- Resolution2017-09-12-19Moved ByCouncillor WinterSeconded ByCouncillor Craigmile
THAT the June 27, 2017 Upper Thames River Conservation Authority Board of Directors meeting minutes be received.
CARRIED
Councillor Craigmile updated Council of the recent meeting highlights of which the minutes will be provided shortly.
Councillor Pope spoke to the recent minutes of the committee and responded to questions from Council.
- Resolution2017-09-12-20Moved ByCouncillor CraigmileSeconded ByCouncillor Pope
THAT the July 10, 2017 Business Improvement Area Board meeting minutes be received.
CARRIED
9.2.3
Mayor Strathdee provided an update of the Board and stated that the Board is going through the public process of seeking Site Plan Approval for a proposed addition.
Nothing to report at this time.
Nothing to report at this time.
Councillor Pope updated Council of a recent meeting of which the minutes will be forwarded shortly.
Councillor Winter provided Council with highlights of a recent meeting of which the minutes will be provided shortly.
Nothing to report at this time.
Councillor Winter provided a highlight of a recent meeting of which the minutes will be provided shortly.
Nothing to report at this time.
Nothing to report at this time.
Councillor Craigmile provided highlights of a recent meeting.
Councillor Craigmile provided an update regarding a mandated ECA that the Cement Plant must organize due to recent regulations.
Nothing at this time.
Nothing at this time.
12.
12.1
- Resolution2017-09-12-21Moved ByCouncillor PopeSeconded ByCouncillor Winter
THAT By-Law 72-2017, being a by-law to authorize the Mayor and the Clerk to sign an easement agreement with Manual De Chaves Freitas of 95 Carling Street be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
12.2
- Resolution2017-09-12-22Moved ByCouncillor WinterSeconded ByCouncillor Craigmile
THAT By-Law 73-2017, being a by-law to authorize the Mayor and the Clerk to sign an easement agreement with Kent William Robson of 206 Carling Street be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
12.3
- Resolution2017-09-12-23Moved ByCouncillor CraigmileSeconded ByCouncillor Pope
THAT By-Law 74-2017, being a by-law to authorize the Mayor and the Clerk to sign an easement agreement with Robson Scrap Metals Ltd. be read a first, second, and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
12.4
- Resolution2017-09-12-24Moved ByCouncillor OsborneSeconded ByCouncillor Van Galen
THAT By-Law 75-2017, being a by-law to authorize Part Lot Control affecting Lots 23, 25 and 26, Registered Plan 44M-48 be adopted for a period of one year, ending September 12, 2018 be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
12.5
- Resolution2017-09-12-25Moved ByCouncillor WinterSeconded ByCouncillor Craigmile
THAT By-Law 76-2017, being a by-law to authorize the Mayor and the Clerk to sign an Industrial Waste Surcharge Agreement with Delmar Foods be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
12.6
- Resolution2017-09-12-26Moved ByCouncillor PopeSeconded ByCouncillor Van Galen
THAT By-Law 77-2017, being a by-law to authorize the Mayor and the Clerk to sign an agreement with R. J. Burnside and Associates Ltd be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
12.7
- Resolution2017-09-12-27Moved ByCouncillor CraigmileSeconded ByCouncillor Winter
THAT By-Law 78-2017, being a by-law to authorize the Mayor and the Clerk to sign an agreement with Science Hill Drifters Snowmobile Club be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
12.8
- Resolution2017-09-12-28Moved ByCouncillor WinterSeconded ByCouncillor Van Galen
THAT By-Law 79-2017, being a by-law to establish the Heritage Property Tax Rebate program for the Heritage Conservation District be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
Mayor Strathdee reviewed the upcoming meetings as presented in the agenda.
None held.
- Resolution2017-09-12-29Moved ByCouncillor PopeSeconded ByCouncillor Craigmile
THAT By-Law 80-2017, being a by-law to confirm the proceedings of the September 12, 2017 regular Council meeting be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
CARRIED
16.
- Resolution2017-09-12-30Moved ByCouncillor CraigmileSeconded ByCouncillor Van Galen
That this regular meeting of Council adjourn at 9:15p.m.
CARRIED