AGENDA
Regular Council Meeting
| Meeting #: |
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| Date: |
| Time: | - |
| Location: | Council Chambers, Town Hall |
THAT the September 26, 2017 regular Council agenda be accepted as presented.
5.1
THAT the presentation by Sandy McCann regarding the Town of St. Marys and the Township of Perth South 'Perth4Youth Strategic Plan' be received; and,
THAT Council adopts the Perth4Youth Youth Based Strategic Plan for the Town of St. Marys and the Township of Perth South.
6.1
THAT the September 12, 2017 regular Council meeting minutes be approved and signed and sealed by the Mayor and the Clerk.
6.2
THAT the September 19, 2017 Strategic Priorities Committee meeting minutes be approved and signed and sealed by the Mayor and the Clerk; and,
THAT Consent items 5.1 and 5.2 be raised for discussion.
THAT the Strategic Priorities Committee recommend to Council:
THAT Council proceeds with the Corporate Communications Plan Implementation Option 2 as presented in staff report COR 36-2017 with implementation to commence in November 2017; and,
THAT the necessary 2017 budget funds be reallocated to fund the 2017 costs of the contract Event Coordinator position.
THAT the Strategic Priorities Committee recommend to Council:
THAT the draft Recreation and Leisure Services Master Plan be accepted as amended and referred for public review to collect feedback; and,
THAT staff report back on the public feedback received and at recommended changes to the Recreation and Leisure Services Master Plan.
7.1
THAT the correspondence from the Perth-Wellington NDP Riding Association regarding Ontario's Long-term Health Care system be received.
7.2
THAT the correspondence from Canadian Baseball Hall of Fame be received; and,
THAT Council approves the waiving of planning fees for the Canadian Baseball Hall of Fame and Museum Collections Addition.
7.3
THAT the correspondence from MPP Randy Pettapiece regarding Service Club use of Lottery Proceeds be received; and,
THAT Council write the Attorney General's office and request that consideration be given to expanding the eligible use of lottery proceeds by registered Service Clubs.
8.1.1
THAT CAO 34-2017 September Monthly Report (Administration and Human Resources) be received for information.
8.1.2
THAT CAO 35-2017 regarding the Wayfinding Signage Strategy RED Grant be received, and,
THAT Council accepts the RED funding of $17,775.00 provided by the Province of Ontario to fund the proposed Wayfinding Signage Strategy; and,
THAT By-law 84-2017 authorizing the Mayor and the Clerk to sign the associated contribution agreement be approved.
8.2.1
THAT COR 37-2017 September Monthly Report (Corporate Services) be received for information.
8.3
8.3.1
THAT FIN 18-2017 September Monthly Report (Finance Department) be received for information.
8.3.2
THAT FIN 19-2017 Borrowing for Landfill Compactor Purchase report be received; and,
THAT By-Law 81-2017, Borrowing for Landfill Compactor in the amount of $307,767 from the PUC Reserve Fund at an interest rate of 2.89% with a term of 10 years, be approved.
8.4.1
THAT FD 12-2017 September Monthly Report (Emergency Services) be received for information.
THAT FD13-2017 Self-contained Breathing Apparatus be received; and,
THAT the procurement for RFT-FIRE-01-2017 be awarded to A.J. Stone Company Ltd. for the procured price of $203,844.09, inclusive of all taxes and contingencies; and
THAT By-Law 83-2017, authorizing the Mayor and the Clerk to sign the associated agreement be approved.
8.5.1
THAT DEV 30-02017 September Monthly Report (Building and Development) be received for information.
8.6.1
THAT DCS 20-2017 September Monthly Report (Community Services) be received for information.
8.7
8.7.1
THAT PW 50-2017 September Monthly Report (Public Works) be received for information.
8.7.2
THAT PW 51-2017 FiberMat Surface Treatment Deferment report be received; and,
THAT Council authorize the reallocation of $25,000 of the 2017 surface treatment funds to cover expected budget overages in forestry program; and,
THAT the balance of the 2017 surface treatment operating budget of $45,000 be reallocated to asphalt resurfacing on arterial and collector roads.
8.7.3
THAT PW 52-2017 Award of RFP-18-2017 for Engineering Services for the Reconstruction of Wellington St. South be received; and,
THAT the procurement for Engineering Services for the Road Reconstruction of Wellington St. South be awarded to B.M. Ross and Associates Limited for the procured price of $48, 025.00, inclusive of all taxes and contingencies; and,
THAT By-Law 82-2017 authorizing the Mayor and the Clerk to sign the associated agreement be approved.
11.
11.1
THAT By-Law 81-2017, being a by-law to authorize borrowing from the PUC Reserve Fund for the Landfill Compactor purchase be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
11.2
THAT By-Law 82-2017, being a by-law to authorize the Mayor and the Clerk to sign an agreement with B.M. Ross and Associates Ltd. be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
11.3
THAT By-Law 83-2017, being a by-law to authorize the Mayor and the Clerk to sign an agreement with A.J. Stone Company Ltd. be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
11.4
THAT By-Law 84-2017, being a by-law to authorize the Mayor and the Clerk to sign a contribution agreement with the Minister of Agriculture, Food and Rural Affairs be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
11.5
THAT By-Law 85-2017, being a by-law to authorize the Mayor and the Clerk to sign an agreement for policing services with the Corporation of the City of Stratford, and to delegate authority to the CAO / Clerk to negotiate the agreement on behalf of Council be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
October 10, 2017 - 6:00pm, Regular Council, Council Chambers
October 17, 2017 - 9:00am, Strategic Priorities Committee, Council Chambers
October 24, 2017 - 6:00pm, Regular Council, Council Chambers
update with purpose of second report
THAT Council move into a session that is closed to the public at _____pm as authorized under the Municipal Act, Section 239(2)(f) "advice that is subject to solicitor-client privilege, including communications necessary for that purpose" and Municipal Act, Section 239(2)(g) a matter in respect of which a council, board, committee or other body may hold a closed meeting under another Act (Section 35(4)(b) of the Police Services Act "Intimate financial or personal matters or other matters may be disclosed of such a nature, having regard to the circumstances, that the desirability of avoiding their disclosure in the interest of any person affected or in the public interest outweighs the desirability of adhering to the principle that proceedings be open to the public.").
13.1Minutes of July 25, 2017 CLOSED SESSION
13.2CAO 33-2017 CONFIDENTIAL Stratford Police Services Draft Contract for Service
13.3Shared Services Agreements - Update on the File
THAT By-Law 85-2017, being a by-law to authorize an agreement with the City of Stratford for contract Policing Services, be approved; and,
THAT the Mayor and the Clerk be authorized to sign the agreement with the City of Stratford for Policing Services; and,
THAT the CAO be directed to provide a public disclosure of the Policing Services contract on the October 10, 2017 regular Council agenda.
THAT By-Law 86-2017, being a by-law to confirm the proceedings of the September 26, 2017 regular Council meeting be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.
16.
That this regular meeting of Council adjourn at ______ p.m.