AGENDA
Regular Council Meeting
Meeting #: | |
Date: | Tuesday, April 25, 2017 |
Time: | 6:00 P.m. - 11:00 P.m. |
Location: | Council Chambers, Town Hall |
3. | AMENDMENTS AND APPROVAL OF AGENDA | |||
THAT the April 25, 2017 regular Council meeting agenda be accepted as presented. |
4. | PUBLIC INPUT PERIOD | |||
(Information provided during the Public Input Period shall be directed by the public to Council members and shall deal with matters specific to Agenda business. A maximum of two (2) minutes per person is allotted for questions, and the maximum time allotted for the Public Input Period as a whole is ten (10) minutes) |
6.1 | Regular Council - April 11, 2017 | |||
THAT the April 11, 2017 regular Council meeting minutes be approved and signed and sealed by the Mayor and the Clerk. |
6.2 | Special Meeting of Council - April 18, 2017 | |||
THAT the April 18,2017 Special Meeting of Council minutes be approved and signed and sealed by the Mayor and the Clerk. |
7.1 | Township of Madawaska Valley re: B-08-09-03 2012 Building Code O. Reg 332/12 change | |||
THAT the correspondence from the Township of Madawaska Valley regarding proposed change number B-08-09-03 to the 2012 Building Code O. Reg. 332/12 be received. |
7.2 | Minister of Seniors Affairs re: Proclamation for Seniors' Month | |||
THAT the correspondence from the Minister of Seniors Affairs regarding 2017 Seniors' Month proclamation be received. |
7.3 | Ontario Healthy Communities Coalition re: Downtown Project | |||
THAT the correspondence from Ontario Healthy Communities Coalition regarding the St. Marys downtown project be received. |
7.4 | Ministry of Citizenship and Culture re: Champion of Diversity | |||
THAT the correspondence from the Ministry of Citizenship and Culture regarding a Champion of Diversity award be received. |
8.1.1 | CAO 14-2017 April Monthly Report (Administration & HR) | |||
THAT CAO 14-2017 April Monthly Report (Administration & Human Resources) be received for information. |
8.1.2 | CAO 15-2017 Review of Police Service Delivery Alternatives | |||
THAT the CAO be directed to commence negotiations with the City of Stratford for a contract for service for providing policing in the Town of St. Marys. |
8.2.1 | COR 20-2017 April Monthly Report (Corporate Services) | |||
THAT COR 20-2017 April Monthly Report (Corporate Services) be received for information. |
8.2.2 | COR 19-2017 Amendment to By-law 33-1987 Designation of 5 James Street North | |||
THAT COR 19-2017 Amendment to By-law 33-1987 Designation of 5 James Street North be received; and, |
8.3 | Finance |
8.3.1 | FIN 09-2017 April Monthly Report (Finance Department) | |||
THAT report FIN 09-2017 April Monthly Report (Finance Department) be received for information. |
8.3.2 | FIN 10-2017 Vacant Unit Rebate and Vacant / Excess Land Subclasses | |||
THAT Council consider the elimination of the Vacant Unit Rebate program; and, THAT Council consider the phase out of the Vacant / Excess subclasses tax reductions; and, THAT staff consult with the local business community and report back to Council on the final recommendation. |
8.4.1 | FD 06-2017 April Monthly Report (Emergency Services) | |||
That FD 06-2017 April Monthly Report (Emergency Services) be received for information. |
8.4.2 | FD 07-2017 Emergency Response Registry | |||
THAT FD 07-2017 Emergency Response Registry be received for information. |
8.5.1 | DEV 12-2017 April Monthly Report (Building and Development) | |||
THAT DEV 12-2017 April Monthly Report (Building and Development) be received for information. |
8.5.2 | DEV 13-2017 Farm Land Lease Given Road | |||
THAT DEV 13-2017 regarding Farm Land Lease Given Road be received; and, THAT the procurement for DEV 13-2017 Farm Land Lease Given Road be awarded to W. Charlot Grains LTD. for the procured price of $3,605.15 per year for the Town owned lands and $1,558.95 per year for the lands owned by Solis Foods, inclusive of all taxes; and, THAT By-Law 38-2017 authorizing the Mayor and the Clerk to sign the associated agreement be approved. |
8.5.3 | DEV 11-2017 Library Stair Replacement (Church Street) | |||
THAT DEV 11-2017 Library Stair Replacement (Church Street) be received; and, THAT the procurement for the Library Stair Replacement (Church Street) be award to Jeffrey Custom Masonry Ltd. for the procured price of $63,393.00, inclusive of all taxes and contingencies; and, THAT Council approve the unbudgeted amount as identified in DEV 11-2017 report; and, THAT By-Law 36-2017 authorizing the Mayor and the Clerk to sign the associated agreement be approved. |
8.5.4 | DEV 10-2017 Sign By-law Update | |||
THAT Council directs Staff to move from complaint driven enforcement for Sign By-law 33-2005 to proactive enforcement for all areas of the Town of St. Marys, to commence June 1, 2017. |
8.5.5 | DEV 09-2017 Lind Sportsplex Roof Restoration | |||
THAT DEV 09-2017 regarding Lind Sportsplex Roof Restoration be received; and, THAT the procurement for Lind Sportsplex Roof Restoration be awarded to A&K Roofing company for the procured price of $110,401.00, inclusive of all taxes and contingencies; and, THAT Council approve the unbudgeted amount as identified in DEV 09-2017 report; and, THAT By-Law 37-2017 authorizing the Mayor and the Clerk to sign the associated agreement be approved. |
8.5.6 | DEV 08-2017 Fire Hall Digital Sign | |||
THAT DEV 08-2017 Fire Hall Digital Sign be received; and, THAT the procurement for the Fire Hall Digital Sign be award to Davies Signs for the procured price of $17,402.00, inclusive of all taxes and contingencies; and, THAT Council approve the unbudgeted amount as identified in DEV 08-2017 report; and, THAT By-Law 40-2017 authorizing the Mayor and the Clerk to sign the associated agreement be approved. |
8.6.1 | DCS 10-2017 April Monthly Report (Community Services) | |||
THAT DCS 10-2017 April Monthly Report (Community Services) be received as information. |
8.7 | Public Works |
8.7.1 | PW 25-2017 April Monthly Report (Public Works) | |||
THAT PW 25-2017 April Monthly Report (Public Works) be received as information. |
8.7.2 | PW 24-2017 Town Hall Gateway Landscape Feature | |||
THAT PW 24-2017 Town Hall Gateway Landscape Feature be received; and, |
8.7.3 | PW 23-2017 BIA Downtown Street light globe replacement request | |||
THAT PW 23-2017 BIA Downtown Street light globe replacement request be received; and, |
11. | BY-LAWS |
11.1 | By-Law 36-2017 Authorize an Agreement with Jeffrey Custom Masonry Ltd | |||
THAT By-Law 36-2017, being a by-law to authorize the Mayor and the Clerk to sign an agreement with Jeffrey Custom Masonry Ltd. be read a first, second, and third time; and be finally passed and signed and sealed by the Mayor and the Clerk. |
11.2 | By-Law 37-2017 Authorize an Agreement with A&K Roofing Company | |||
THAT By-Law 37-2017, being a by-law to authorize the Mayor and the Clerk to sign an agreement with A&K Roofing Company be read a first, second, and third time; and be finally passed and signed and sealed by the Mayor and the Clerk. |
11.3 | By-Law 38-2017 Authorize a Land Lease Agreement with W Charlot Grains Ltd. | |||
THAT By-Law 38-2017, being a by-law to authorize the Mayor and the Clerk to sign a land lease agreement with W. Charlot Grains Ltd. be read a first, second, and third time; and be finally passed and signed and sealed by the Mayor and the Clerk. |
11.4 | By-Law 39-2017 To Amend By-law 33 of 1987 Designation of VIA Station | |||
THAT By-Law 39-2017, being a by-law to amend by-law 33 of 1987 Designation of VIA Station be read a first, second, and third time; and be finally passed and signed and sealed by the Mayor and the Clerk. |
11.5 | By-Law 40-2017 Authorize an Agreement with Davies Signs | |||
THAT By-Law 40-2017, being a by-law to authorize the Mayor and the Clerk to sign an agreement with Davies Signs be read a first, second, and third time; and be finally passed and signed and sealed by the Mayor and the Clerk. |
12. | UPCOMING MEETINGS | |||
May 9, 2017 - 6:00pm, Regular Council, Council Chambers May 16, 2017 - 9:00am, Strategic Priorities Committee, Council Chambers May 23, 2017 - 6:00pm, Regular Council, Council Chambers May 30, 2017 - 9:00am, 121 Ontario Street RFP Review Committee |
13. | CLOSED SESSION | |||
THAT Council move into a session that is closed to the public at _____pm as authorized under the Municipal Act, Section 239 (2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board. |
13.1 | Minutes of April 18, 2017 Closed Session |
13.2 | CAO 16-2017 (Confidential) 45 Thames Street North Property |
14. | RISE AND REPORT | |||
THAT Council rise from a closed session at _____pm. |
15. | CONFIRMATORY BY-LAW | |||
THAT By-Law 41-2017, being a by-law to confirm the proceedings of the April 25, 2017 regular Council meeting be read a first, second, and third time; and be finally passed and signed and sealed by the Mayor and the Clerk. |
16. | ADJOURNMENT | |||
That this regular meeting of Council adjourn at ______ pm. |